Administrative Operations Specialist

i-cube Digital Solutions; Makati; On-site; PHP 201,000 - 335,000; Full time

Job description

• Oversee and manage day-to-day administrative tasks, such as filing, scheduling, correspondence, and office inventory.
• Assist in procurement of cleaning supplies, tools, and equipment, ensuring proper documentation and vendor coordination.
• Maintain accurate and organized records of client contracts, billing, and compliance documents.
• Coordinate with operations and sales teams to support client service needs and project scheduling.
• Monitor and replenish office and cleaning stock levels; process purchase orders and liaise with suppliers.
• Assist with recruitment, onboarding, and administrative HR documentation for field and office personnel.
• Ensure that company licenses, certifications, and regulatory compliance documents are up-to-date.
• Support reporting processes and help prepare monthly reports, expense tracking, and payroll coordination.
• Implement and improve internal administrative processes for better efficiency.
• Handle communications, meetings, and logistics for internal and external stakeholders.