VOCATIONAL SCHOOL ADMINISTRATOR I

Tesda; Torrijos; On-site; PHP 831,000 - 995,000; Full time

Job summary

Torrijos Poblacion School of Arts and Trades (TPSAT), TESDA Region IV-B, TORRIJOS, Philippines, is seeking a Vocational School Administrator I to lead budgeting, program management and facility maintenance. The role requires ensuring targets are met and programs run efficiently within TESDA guidelines.

The incumbent will coordinate with staff to monitor performance, implement development plans, and maintain strong community partnerships, while overseeing staff assignments and policy

Qualifications

• Education: Bachelor’s degree relevant to the Job.
• Experience: 3 years of relevant experience.
• Training: 16 hours of relevant training.
• Eligibility: PBET/Teacher/RA1080/Career Service (Professional)/ Second Level Eligibility.

Responsibilities

• Leads in budgeting and budget monitoring for the training institution to hit targets.
• Monitors income generating programs and evaluates financial performance to make recommendations.
• Sets up and maintains facilities and equipment maintenance plans.
• Monitors and evaluates programs, projects and services for performance.
• Assists with staff appointments, promotions, and transfers under jurisdiction.
• Designs and implements improvements to administration efficiency and processes.
• Monitors outputs and evaluates outcomes to assess program effectiveness.
• Oversees program implementation, timelines and resource alignment.
• Drafts and updates policies and guidelines after stakeholder consultations for approval.
• Develops institutional policies aligned with management thrusts and priorities.
• Updates systems and guidelines to reflect current conditions and improvements.
• Maintains public relations and forges partnerships via MOAs/agreements with industry.

Skills

Planning Skills

Oral and Written Communication Skills

Monitoring and Evaluation Skills

Negotiation Skills

Research and Development Skills

Networking and Linkaging

Conflict Management Skills

Adheres to Professional/Work Ethics

Assertive and can work under pressure

Analytical and Creative Thinking

Excellent Interpersonal Relations

Education

Bachelor’s degree relevant to the Job

Job description

POSITION: VOCATIONAL SCHOOL ADMINISTRATOR I

ITEM NUMBER: TESDAB-VOCSA1-53-2017

OFFICE: Torrijos Poblacion School of Arts and Trades (TPSAT), TESDA Region IV-B

SALARY: SG-22 (PhP 81, 796.00)PERA: P2,000.00

THE HIREE WILL BE RESPONSIBLE FOR THE FOLLOWING:

• 20 % - Manages the Training Institution by leading in the preparation of budget proposal and monitoring its utilization, preparation and evaluation of plans, programs, projects and services to ensure attainment of targets and objectives
• 20 % - Manages income generating programs (IGPs) by monitoring and evaluating the management and financial performance of the IGPs and makes recommendations based on findings
• 20 % - Sets up facilities and equipment maintenance system by developing maintenance plans and monitoring its implementation to ensure that facilities, equipment, tools and materials are properly maintained at the required time.
• 20 % - Facilitates monitoring and evaluation of programs, projects and services to monitor institution’s performance.
• 20 % - Recommends appointments, promotion, transfer, separation of instructors and other school personnel under his/her jurisdiction.
• 20 % - Designs and installs enhancement measures to improve administration effectiveness and efficiency of the training institution;
• 20 % - Manages the monitoring of outputs and evaluation of outcomes through regular performance assessment and impact studies to assess the effectiveness, efficiency and responsiveness of programs, projects and services to clients.
• 20 % - Manages the implementation of programs and services by reviewing planned activities, strategies and resources against actual program delivery.
• 15 % - Recommends policies and standard by reviewing existing rules and policies through documentary analysis and consultation with stakeholders to improve current processes and practices in the Training Institution for approval of the Provincial/Regional Director and TAC.
• 15 % - Formulates institution’s policies by reviewing new thrusts and priorities issued by management that will serve as its guide in determining relevant programs and services.
• 15 % - Updates existing systems and guidelines by evaluating their effectiveness and relevance to present conditions and integrating improvement areas in programs and services.
• 15 % - Maintains public relations with the community by formal forging of partnerships through memorandum of agreement/understanding or contracts with industrial and community contacts.
• 15 % - Visits and suggests improvement of community extension projects in the surrounding areas of the school under his/her jurisdiction.
• 15 % - Reviews/studies requests of different organizations/individuals for barangay-based training or in center training to determine its responsiveness to the community.
• 15 % - Coordinates with different barangay officials and NGOs/PO by holding or attending meetings and consultations to organize joint programs and activities.
• 20 % - Leads in the formulation of strategic directions by clarifying its vision, mission, goals and objectives, providing strategic directions and identifying strategies, activities, resources and targets to achieve its desired status within the proposed timeframe.
• 20 % - Directs the preparation, execution and review of the Institutional Development Plan by conducting plan monitoring and analyzing evaluation and feedback results as inputs to replanning of programs and strategies.
• 20 % - Prepares the Institution’s Commitment and Review Form by recommending work distribution and scheduling of programs or activities to ensure alignment with the Office mandates, priorities and deliverables.
• 20 % - Discusses the approved Institution’s Commitment and Review and assigns tasks to staff by distributing duties and responsibilities to ensure delivery of expected outputs.
• 20 % - Coordinates and monitors the operations of the institution by tracking the progress of work/deliverables and reviewing the outputs of the staff to ensure accomplishment of deliverables in accordance with target and standards.
• 20 % - Develops human resource complement by determining staff competency gaps through performance evaluation and needs analysis and identifying appropriate learning and development interventions to address the identified gaps.
• 20 % - Mentors staff in the performance of their respective duties and responsibilities by discussing their strengths and weaknesses and recommending appropriate learning and development programs and intervention to enhance their competencies.
• 15 % - Evaluates performance of personnel through IPCR every end of semester and prepare Individual Development Plan to determine performance gaps and recommend learning and intervention programs to improve staff competencies.
• 15 % - Initiates social marketing, advocacy and networking with other partners and stakeholders by supervising the preparation and implementation of the institution’s promotion and advocacy plan to reach a wide client base of potential beneficiaries and partners.
• 5 % - Attends programs, events and other activities of the Training Institution as proof of the Agency’s and the Training Institution’s strong commitment to provide accessible and available programs and services to its clients and stakeholders.
• 5 % - Initiates the installation of the Training Institution’s quality management system by developing its quality manual and operational procedures based on APACC, ISO and other quality standards.
• 5 % - Manages QMS by checking compliance of programs/services to existing circular requirements, implementing guidelines and operating procedure, and recommending changes for work improvement.
• 5 % - Manages the utilization of resources by coordinating with the Financial and Administrative Services Division (FASD) for the administrative and financial requirements of the Training Institution.

OTHER QUALIFICATIONS OF THE HIREE ARE:

Education: Bachelor’s degree relevant to the JobExperience: 3 years of relevant experienceTraining: 16 hours of relevant trainingEligibility: PBET/Teacher/RA1080/Career Service (Professional)/ Second Level Eligibility

SPECIAL QUALIFICATIONS:

• Planning Skills
• Oral and Written Communication Skills
• Monitoring and Evaluation Skills
• Negotiation Skills
• Research and Development Skills
• Skills in Networking and Linkaging
• Conflict Management Skills
• Adheres to Professional/Work Ethics
• Assertive and can work under pressure
• With Analytical and Creative Thinking
• Excellent Interpersonal Relations

• Intent Letter indicating the position, office where the vacancy exists and its Item Number)
• Duly accomplished Personal Data Sheet (CSC Form 212 Revised 2025) (printed in legal size paper) subscribed and sworn to with Work Experience Sheet (attachment to CSC Form 212, Revised 2025 can be downloaded at the CSC website)
• Service Records for TESDA applicants or applicants from other government agencies OR Certificate/s of Employment for outside applicants
• List of training programs attended indicating the number of training hours together with the certified photocopies of training certificates
• Performance Evaluation System (PES) Ratings for Calendar Year 2025 for outside applicants OR Individual Performance Commitment Review (IPCR) ratings for January to June 2025 or July to December 2025(if applicable) (with at least Very Satisfactory Rating) for TESDA applicants or applicants from other government agencies
• Copy of previous appointment for TESDA applicants or applicants from other government agencies
• List of at least five (5) references with complete contact details and email addresses for the following categories:
  • Superior
  • Peers
  • Subordinates (if applicable)
  • Clients (if applicable)
• Certified true copy of transcript of records/diploma
• Authenticated copy of Eligibility by CSC or PRC
• Awards related to Performance (proof of evidences in the form of citation, medal, plaque, for awards/rewards received) (if applicable)
• Expert Services (Resource Person/Speaker/Moderator/Panelist) (if applicable)
• Committees/ TWGs Participation (proof of evidences in the form of memorandum, office order, and/or certification/certificates) (if applicable)

TESDA, as an Equal Opportunity agency, encourages a more diverse and inclusive workforce. Hence, applicants will not be discriminated on account of gender, sexual orientation, civil status, disability, religion, ethnicity, or political affiliation, provided, however that they meet the minimum requirements of the position to be filled.

ARMELA B. GUTIERREZ
Chief Administrative OfficerHuman Resource Management Division