ADMINISTRATIVE OFFICER III

Technical Education and Skills Development Authority CARAGA Region - Government; Philippines; On-site; PHP 290,000 - 424,000; Full time

Job summary

The Technical Education and Skills Development Authority (TESDA) CARAGA Region - Government is seeking an administrative professional to coordinate and monitor programs, prepare official documents, and support quality management systems across facilities and operations. The role requires meticulous documentation, records organization, and responsive handling of inquiries.

Responsibilities include logistics support and contributing to the efficiency of the regional office’s administrative

Responsibilities

• Coordinates and monitors implementation of administrative programs and tracks deliverables.
• Prepares reports, minutes of meetings, and official correspondences documenting agreements.
• Assists in implementing TESDA Quality Management System and ISO 9001:2015 compliance.
• Maintains effective administrative support by handling inquiries and organizing records.
• Performs other related functions including logistics and general office operations.

Job description

THE HIREE WILL BE RESPONSIBLE FOR THE FOLLOWING:

• 30% - Coordinates and monitors implementation of administrative programs, activities, and projects by facilitating information dissemination, tracking deliverables, recommending system improvements, and ensuring timely performance evaluation of support services such as janitorial and security functions.
• 25% - Prepares reports, minutes of meetings, and official correspondences to clearly document agreements and communicate objectives, ensuring accuracy and accountability in all written documentation.
• 20% - Assists in the implementation of TESDA Quality Management System and supports compliance with ISO 9001:2015 standards by ensuring consistent adherence to quality procedures and improvement of systems in facilities and work environments.
• 15% - Maintains effective administrative support by responding to phone-in inquiries, providing general information, and organizing administrative records and documentation for reference and retrieval.
• 10% - Performs other related functions as may be assigned from time to time, including logistical support, coordination of internal activities, and provision of general assistance for office operations.

Intent Letter indicating the position, office where the vacancy exists and its Item Number)Duly accomplished Personal Data Sheet (CSC Form 212 Revised 2017) (printed in legal size paper) subscribed and sworn to with Work Experience Sheet (attachment to CSC Form 212, Revised 2017 can be downloaded at the CSC website)Service Recordsfor TESDA applicants or applicants from other government agenciesOR Certificate/s of Employmentfor outside applicantsList of training programs attended indicating the number of training hours together with the certified photocopies of training certificatesPerformance Evaluation System (PES) Ratings for Calendar Year 2024for outside applicantsOR Individual Performance Commitment Review (IPCR) ratings for January to June 2024 or July to December 2024 (if applicable) (with at least Very Satisfactory Rating)for TESDA applicants or applicants from other government agenciesCopy of previous appointmentfor TESDA applicants or applicants from other government agenciesList of at least five (5) references with complete contact details and email addresses for the following categories:

• Superior
• Peers
• Subordinates (if applicable)
• Clients (if applicable)

Certified true copy of transcript of records/diploma

Authenticated copy of Eligibility by CSC or PRC

Awards related to Performance (proof of evidences in the form of citation, medal, plaque, for awards/rewards received) (if applicable)

Expert Services (Resource Person/Speaker/Moderator/Panelist) (if applicable)

Committees/ TWGs Participation (proof of evidences in the form of memorandum, office order, and/or certification/certificates) (if applicable)