Admin Assistant

SUHAY OPC; Biñan; On-site; PHP 250,000 - 360,000; Full time

Job summary

SUHAY OPC is seeking a procurement and logistics professional in Laguna, Philippines. The role covers end-to-end procurement, receiving, inventory control, and import/export documentation including PEZA and BOC paperwork.

Candidate should have 1–2 years of relevant experience, strong Excel skills, and a detail-oriented approach to maintain accurate, auditable records across departments and suppliers.

Qualifications

• Bachelor's degree in a business-related field with focus on logistics or customs.
• 1–2 years in procurement, inventory, logistics, or related areas.
• Knowledge of procurement processes, inventory management, and import/export docs is a plus.
• Familiar with PEZA and BOC documentation preferred.
• Proficient with Microsoft Excel and MS Office tools.

Responsibilities

• Manage procurement activities including PRs, POs, deliveries, and related docs.
• Receive and verify deliveries, prepare Receiving Reports, and maintain records.
• Update PR and PO monitoring files for timely tracking.
• Handle inventory management including FIFO tagging and stock counts.
• Track customer-owned materials and related records.
• Prepare import/export/shipment documents (PEZA/BOC) and related paperwork.
• Generate control numbers via PEZA portal and liquidate PEZA forms/LOA.
• Encode and file importation permits and shipment docs for recordkeeping.
• Coordinate with internal teams, suppliers, customers, and government agencies.
• Ensure all procurement, inventory, and import/export records are accurate and organized.

Skills

Procurement

Inventory management

Documentation

Coordination

Communication

Excel

Education

BS Customs Administration

Business Administration

Tools

PEZA documentation

MS Office

Job description

Job description:

• Manages procurement activities, including monitoring Purchase Requisitions (PRs), Purchase Orders (POs), deliveries, and related documentation.
• Receives and verifies deliveries, prepares Receiving Reports, and maintains accurate records of actual deliveries and Delivery Receipts.
• Maintains and updates PR and PO monitoring files to ensure timely and accurate tracking of procurement transactions.
• Performs inventory management, including generating material and FIFO tags, conducting physical inventory counts, and performing inventory reconciliation.
• Monitors and maintains records of customer-owned materials to ensure proper tracking and accountability.
• Prepares and processes importation, exportation, and shipment documents, including PEZA and BOC documents, delivery receipts, invoices, and related paperwork.
• Generates control numbers through the PEZA portal and processes the liquidation of PEZA forms and Indirect Export LOA.
• Encodes, monitors, and files importation permits and shipment-related documents for proper recordkeeping and compliance.
• Coordinates with internal departments, suppliers, customers, and relevant government agencies to ensure the timely and proper processing of procurement, inventory, and logistics requirements.
• Ensures that all procurement, inventory, and import/export records are accurate, complete, organized, and properly maintained.

Qualifications

• Bachelor’s degree in BS Customs Administration, Business Administration, Operations Management, Supply Chain Management, or any other business-related course.
• With 1–2 years of relevant experience in procurement, inventory, logistics, import/export, or related functions.
• Knowledge of procurement processes, inventory management, and import/export documentation is an advantage.
• Familiarity with PEZA and BOC documentation and processes is preferred.
• Proficient in Microsoft Office applications, particularly Excel.
• Detail-oriented, organized, and capable of maintaining accurate records and documentation.
• Good coordination and communication skills, with the ability to work effectively with internal teams, suppliers, customers, and government agencies.