Administrative Officer

Perfect Companion Philippines Corporation; Quezon City; On-site; PHP 300,000 - 540,000; Full time

Job summary

Perfect Companion Philippines Corporation is seeking an Import Compliance Coordinator to oversee import documentation, regulatory permits, and coordination with government agencies, brokers, and suppliers. The role requires ensuring timely submissions and maintaining meticulous records from dispatch to warehouse delivery.

The ideal candidate will monitor permit renewals, assist with policy compliance, and support HR & Administrative functions as needed.

Responsibilities

• Processing and monitoring importation requirements and permits such as SPS, CFPR, and other regulatory documents.
• Coordinate with government agencies, brokers, shipping lines, and suppliers regarding importation compliance requirements.
• Ensure completeness and timely submission of importation documents and applications.
• Maintain updated records and monitoring files for permits, licenses, and shipment-related documents.
• Monitor validity and renewal schedules of regulatory permits and accreditations.
• Assist in ensuring compliance with company policies and government importation regulations
• Monitor incoming import shipments from supplier dispatch up to delivery to the warehouse.
• Coordinate with customs brokers and freight forwarders regarding shipment status, clearance, and delivery schedules.
• Prepare and update shipment monitoring reports and status trackers.
• Immediately report shipment delays, discrepancies, or compliance issues to management.
• Coordinate with internal departments regarding shipment schedules and delivery concerns.
• Ensure proper filing and documentation of shipment records, invoices, packing lists, and shipping documents.
• Provide administrative assistance to the HR & Administrative Manager.
• Prepare correspondence, reports, and other departmental documents as needed.
• Maintain organized records and confidential files related to importation and administrative operations.
• Assist in process documentation and implementation of departmental procedures.
• Support cross-functional and departmental activities when necessary.
• Assist in improving monitoring systems and administrative procedures for importation activities.
• Participate in cross-training activities to ensure continuity of departmental operations.
• Serve as backup support for other HR & Administrative functions when needed.
• Perform other related duties that may be assigned by management.
• Other work assigned by the BDM and Corporate President.

Job description

• Processing and monitoring importation requirements and permits such as SPS, CFPR, and other regulatory documents.

• Coordinate with government agencies, brokers, shipping lines, and suppliers regarding importation compliance requirements.

• Ensure completeness and timely submission of importation documents and applications. o Maintain updated records and monitoring files for permits, licenses, and shipment-related documents.

• Monitor validity and renewal schedules of regulatory permits and accreditations.

• Assist in ensuring compliance with company policies and government importation regulations

• Monitor incoming import shipments from supplier dispatch up to delivery to the warehouse.

• Coordinate with customs brokers and freight forwarders regarding shipment status, clearance, and delivery schedules.

• Prepare and update shipment monitoring reports and status trackers.

• Immediately report shipment delays, discrepancies, or compliance issues to management.

• Coordinate with internal departments regarding shipment schedules and delivery concerns.

• Ensure proper filing and documentation of shipment records, invoices, packing lists, and shipping documents.

• Provide administrative assistance to the HR & Administrative Manager.

• Prepare correspondence, reports, and other departmental documents as needed.

• Maintain organized records and confidential files related to importation and administrative operations.

• Assist in process documentation and implementation of departmental procedures.

• Support cross-functional and departmental activities when necessary.

• Assist in improving monitoring systems and administrative procedures for importation activities.

• Participate in cross-training activities to ensure continuity of departmental operations.

• Serve as backup support for other HR & Administrative functions when needed.

• Perform other related duties that may be assigned by management.

• Other work assigned by the BDM and Corporate President.