Administrative Officer

Olalia dela Cruz Law Office; Metro Manila; On-site; PHP 420,000 - 660,000; Full time

Job summary

Olalia dela Cruz Law Office is seeking an Administrative Officer to oversee daily operations, staff coordination, and compliance, ensuring the firm runs smoothly and supports attorneys effectively.

The role involves policy implementation, HR activities, vendor management, and collaboration with attorneys, clients, and stakeholders to maintain efficient workflows and secure handling of confidential information.

Qualifications

• Degree in business administration, office management, legal studies, or related field
• Excellent organizational, communication, and leadership skills
• Proficiency with office software, legal management systems, and financial tools
• Professional demeanor and ability to handle confidential information
• Preferred: 1-5 years of administrative or office management experience, preferably in a legal setting
• Preferred: Experience in law firm, business development, or client relations

Responsibilities

• Oversee daily office operations, including administrative staff management and workflow coordination
• Implement and maintain office policies and procedures to ensure compliance with legal regulations
• Facilitate communication between attorneys, staff, and clients to ensure effective information exchange
• Manage human resources activities, including hiring, training, and performance evaluations
• Manage Firm events including sourcing of suppliers and implementation of the activities
• Maintain office equipment, technology, and legal software systems to ensure operational reliability
• Support marketing, business development, and client relations initiatives
• Oversee office space management, vendor relationships, and ensure a safe, productive work environment
• Assist attorneys with case organization, deadlines, and document management

Skills

Leadership

Office management

Communication

Education

Bachelor's degree in business administration or related field

Tools

Legal management systems

Office productivity software

Job description

About the role

The Administrative Officer oversees daily operations, administrative staff, and compliance to ensure the firm runs efficiently and supports attorneys effectively. This role involves managing day-to-day office operations, coordinating office activities, maintaining schedules, managing case files, and ensuring compliance with legal and ethical standards.

Key responsibilities

• Oversee daily office operations, including administrative staff management and workflow coordination

• Implement and maintain office policies and procedures to ensure compliance with legal regulations

• Facilitate communication between attorneys, staff, and clients to ensure effective information exchange

• Manage human resources activities, including hiring, training, and performance evaluations

• Manage Firm events including sourcing of suppliers and implementation of the activities

• Maintain office equipment, technology, and legal software systems to ensure operational reliability

• Support marketing, business development, and client relations initiatives

• Oversee office space management, vendor relationships, and ensure a safe, productive work environment

• Assist attorneys with case organization, deadlines, and document management

About you

• Degree in business administration, office management, legal studies, or related field

• Excellent organizational, communication, and leadership skills

• Proficiency with office software, legal management systems, and financial tools

• Professional demeanor and ability to handle confidential information

• Preferred: 1-5 years of administrative or office management experience, preferably in a legal setting

• Preferred: Experience in law firm, business development, or client relations