Legal Secretary

Sarmiento Loriega Law Office; Metro Manila; On-site; PHP 279,000 - 424,000; Full time

Job summary

Sarmiento Loriega Law Office is seeking a detail-oriented secretary to support Partners, Lawyers and Admin Managers in a busy law firm. You will manage documents, schedule client meetings, transcribe and format materials, and coordinate with couriers and IT for repairs.

The ideal candidate is proficient in MS Outlook, Word, PowerPoint and Excel, well-organized, and able to communicate professionally with clients and law firms.

Qualifications

• Proven experience as a secretary or administrative assistant.
• Proficiency in MS Office and records management.
• Strong communication and organizational skills.

Responsibilities

• Provide secretarial assistance to Partners, Lawyers and Admin Managers
• Maintain the Firm's Records Management System
• Generate written work by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data, and graphics
• Organize client conferences, lawyers' meetings and scheduling couriers
• Maintain lawyer calendar by planning and scheduling conferences, teleconferences, dispositions, travel; recording and monitoring court appearance dates, pleadings and filing requirements
• Monitor office supplies by checking stocks and placing orders
• Ensure operation of office equipment by completing preventive maintenance requirements and calling in IT for repairs
• Send and make copies of legal documents
• Perform rotational tasks as office receptionist

Skills

Organized

Interpersonal skills

Ethics

Attention to detail

Tools

MS Outlook

MS Word

MS PowerPoint

MS Excel

Job description

About the role

Provide secretarial assistance to Partners, Lawyers and Admin Managers within a law firm environment.

Key responsibilities

• Provide secretarial assistance to Partners, Lawyers and Admin Managers
• Maintain the Firm's Records Management System
• Generate written work by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data, and graphics
• Organize client conferences, lawyers' meetings and scheduling couriers
• Maintain lawyer calendar by planning and scheduling conferences, teleconferences, dispositions, travel; recording and monitoring court appearance dates, pleadings and filing requirements
• Monitor office supplies by checking stocks and placing orders
• Ensure operation of office equipment by completing preventive maintenance requirements and calling in IT for repairs
• Send and make copies of legal documents
• Perform rotational tasks as office receptionist

About you

• Proficient in MS Outlook, Word, PowerPoint and Excel
• Organized and systematic in handling and managing of documents
• Effective interpersonal skills to communicate with clients, lawyers and other law firms
• Strong core ethics
• Attention to detail