Administrative Executive

Optimas Capital Management Pte. Ltd.; Santo Niño 1st; On-site; PHP 2,067,000 - 2,953,000; Full time

Job summary

Optimas Capital Management Pte. Ltd. is seeking an Administrative Executive to oversee daily office operations in Singapore.

You will be responsible for facilities, equipment, supplies, and greeting guests, ensuring a smooth and efficient workplace. The role requires 2-3 years of relevant experience in office management or administrative positions, with strong organizational, communication, and discretion skills.

Qualifications

• 2-3 years of relevant experience in office management or administrative roles.
• Strong organizational and multitasking skills with attention to detail.
• Good communication and interpersonal skills.
• Ability to work independently and handle confidential information with discretion.
• Positive attitude and a hands-on approach.
• Minimum Qualification: Diploma.

Responsibilities

• Manage day-to-day office administration, including facilities, equipment and supplies, and greeting guests.
• Support senior management in coordinating meetings, calendars, travel arrangements and expense claims.
• Manage external service providers relations including building management.
• Handle expense tracking of monthly invoices and all office-related costs.
• Support Finance and HR-related administrative tasks, including new employee onboarding/offboarding and employee leave records.

Skills

Office management

Administration

Calendar management

Communication

Discretion

Teamwork

Education

Diploma

Job description

About the role

We are an exciting, fast-growing hedge fund that is reshaping the investment landscape with innovation, agility, and performance. We are looking for a self-driven highly organized and proactive Administrative Executive based in Singapore to oversee daily office operations and ensure a smooth, efficient workplace.

Key Responsibilities

• Manage day-to-day office administration, including facilities, equipment and supplies, and greeting guests
• Support senior management in coordinating meetings, calendars, travel arrangements and expense claims
• Manage external service providers relations including building management
• Handle expense tracking of monthly invoices and all office-related costs
• Support Finance and HR-related administrative tasks, including new employee onboarding/offboarding and employee leave records

Job Requirements

• 2-3 years of relevant experience in office management or administrative roles
• Strong organizational and multitasking skills with attention to detail
• Good communication and interpersonal skills
• Ability to work independently and handle confidential information with discretion
• Positive attitude and a hands-on approach
• Minimum Qualification: Diploma