Executive Admin

Beauty 100 (S) International Pte Ltd; Santo Niño 1st; On-site; PHP 1,915,000 - 3,009,000; Full time

Job summary

Beauty 100 Wellness Group is seeking a highly organized Executive Admin to join our Raffles Place office. This full-time role will provide comprehensive administrative support to our senior leadership, ensuring smooth office and branch operations.

The role covers calendar management, coordination across departments, HR assistance, procurement, event coordination, and confidential handling of sensitive information. A fast-paced environment and proactive mindset are essential.

Qualifications

• Minimum 3 years of experience in an Executive/PA/Operations role.
• Highly organized with strong multitasking and follow-up skills.
• Ability to work independently in a fast-paced environment.
• Strong English communication and writing skills.
• Good problem-solving and attention to detail.
• Proficient in Microsoft Office, Google Workspace, spreadsheets and digital systems.
• Comfortable with both strategic coordination and hands-on execution.
• Discreet, mature, trustworthy, and able to maintain confidentiality.
• Positive attitude with initiative and willingness to learn.

Responsibilities

• Manage calendars, appointments, meetings, reminders, and travel for senior management.
• Coordinate between management, staff, vendors, landlords, contractors, and external partners.
• Follow up on tasks, deadlines, reports, and operational matters.
• Assist in business expansion, project coordination, and outlet administration.
• Prepare reports, presentations, notes, SOPs, letters, and internal communications.
• Support HR and admin tasks including interview coordination and onboarding documentation.
• Manage digital files, databases, claims, invoices, records, and systems.
• Assist with procurement, logistics, and ad-hoc operations.
• Coordinate company events, trainings, meetings, and overseas trips.
• Handle confidential information with professionalism and discretion.

Skills

Calendar management

Multitasking

Independent work

English communication

Discretion

Tools

Microsoft Office

Google Workspace

Spreadsheets

Job description

About the role

We are seeking a highly organised and efficient Executive Admin to join our team at Beauty 100 Wellness Group in our Raffles Place office. This full-time role will be responsible for providing comprehensive administrative support to our senior leadership team, ensuring the smooth running of our office and branch operations.

Key responsibilities

• Managing calendars, appointments, meetings, reminders, and travel arrangements for senior management
• Acting as a key coordination point between management, staff, vendors, landlords, contractors, and external partners
• Following up on tasks, deadlines, reports, and operational matters to ensure proper execution
• Assisting in business expansion matters, project coordination, and outlet-related administration
• Preparing reports, presentations, meeting notes, SOPs, letters, and internal communications
• Supporting HR and administrative matters including interview coordination, onboarding documentation, staff records, and scheduling
• Managing and organising digital files, databases, claims, invoices, records, and operational systems
• Assisting with procurement, logistics coordination, and ad-hoc operational matters
• Coordinating company events, trainings, meetings, and overseas trips where required
• Handling confidential and sensitive information with professionalism and discretion

About you

• Minimum 3 years of experience in an Executive Assistant, Personal Assistant, Operations Coordinator, or similar role
• Highly organised with strong multitasking and follow-up skills
• Able to work independently, prioritise effectively, and adapt quickly in a fast-paced environment
• Strong communication and writing skills in English
• Good problem-solving ability and attention to detail
• Proficient in Microsoft Office, Google Workspace, spreadsheets, and digital systems
• Comfortable handling both strategic coordination work and hands‑on execution
• Mature, responsible, trustworthy, and able to maintain confidentiality
• Positive working attitude with initiative and willingness to learn

About us

Beauty 100 Wellness Group is an established beauty and wellness company in Singapore with multiple branches and over 20 years of industry experience. We believe in long-term trust, genuine care, and helping clients improve their confidence and well‑being through holistic wellness solutions. As we continue to expand and strengthen our operations, we are looking for capable and committed individuals to grow together with us.