Office Manager

BUGLEROCK CAPITAL PTE. LTD.; Santo Niño 1st; On-site; PHP 446,000 - 781,000; Full time

Job summary

BugleRock Capital Pte. Ltd. is seeking an experienced Executive Assistant/Office Manager to run day‑to‑day administrative operations and provide calendar and travel support to leadership.

The role requires strong English communication, discretion, and a proactive approach in a fast‑paced financial services team. Based in a lean office environment, you will handle vendor relations, onboarding, and coordination of meetings while ensuring smooth operations and confidential handling of sensitive

Qualifications

• 3–6 years in an EA/office management role, ideally in financial services.
• Excellent written and verbal English; discretion with confidential material.
• Proficient in MS Office/Google Workspace, calendar and travel tools.
• Highly organized, proactive, comfortable in a small-team, fast-paced setup.

Responsibilities

• Manage CEO/leadership calendars, travel, and meeting logistics
• Office administration: vendor management, facilities, supplies, courier and mail
• Coordinate board meetings, IC meetings, and client meetings (scheduling, rooms, materials)
• Handle correspondence, filing, and document management
• Support onboarding of new hires (equipment, access, induction logistics)
• Liaise with building management, IT vendors, and external service providers
• Basic expense tracking and invoice processing support for Finance

Skills

Office management

Calendar management

Executive support

Vendor coordination

Tools

MS Office

Google Workspace

Job description

Company Description

BugleRock Capital Pte. Ltd. (formerly o3 Capital Advisors Pte. Ltd.) is the International Multi-Family Office and Asset Management division of BugleRock Holdings, a leading Wealth and Asset Management group with over US $4 billion in Assets Under Service. Based in Singapore, the firm serves high-net-worth families and institutions with comprehensive wealth management and investment solutions. BugleRock Capital combines global investment capabilities with a client‑centric approach, focusing on long‑term capital preservation and growth. Team members benefit from working in a dynamic, internationally oriented environment with exposure to sophisticated financial products and global markets.

Role Purpose

Run the day‑to‑day office and provide executive support to leadership, ensuring smooth operations and calendar management for a fast‑paced, lean financial services team.

Key Responsibilities

• Manage CEO/leadership calendars, travel, and meetinglogistics
• Office administration: vendor management, facilities,supplies, courier and mail
• Coordinate board meetings, IC meetings, and clientmeetings (scheduling, rooms, materials)
• Handle correspondence, filing, and document management
• Support onboarding of new hires (equipment, access,induction logistics)
• Liaise with building management, IT vendors, andexternal service providers
• Basic expense tracking and invoice processing supportfor Finance

Requirements

• 3–6 years in an EA/office management role, ideally infinancial services
• Excellent written and verbal English; discretion withconfidential material
• Proficient in MS Office/Google Workspace, calendar andtravel tools
• Highly organized, proactive, comfortable in asmall-team, fast-paced setup