Admin Executive - Contract/Govt - LXY

APBA TG Human Resource Pte Ltd; Santo Niño 1st; On-site; PHP 2,043,621,000 - 2,764,963,000; Full time

Job summary

APBA TG Human Resource Pte Ltd is seeking an Administrative Officer to provide administrative and operational support to a legal team in a fast-paced environment at our Central Singapore office.

Responsibilities include tracking work tasks, calendar management, handling confidential information, and ensuring governance and records management compliance. Diploma holders are preferred, with flexibility for suitable applicants with lower qualifications.

Qualifications

• Diploma preferred; candidates with lower qualifications who are suitable will also be considered.
• Good attitude and strong attention to detail.
• Strong organisational and administrative skills.
• Proficient in Microsoft Office applications.
• Able to manage a high volume of emails on a daily basis.
• Comfortable handling confidential and sensitive information.

Responsibilities

• Monitor and maintain a tracking Excel sheet for work tasks to ensure internal and statutory timelines are met.
• Send reminders to relevant officers on deadlines and outstanding matters.
• Maintain the team calendar and support scheduling/coordination.
• Route emails and requests for assignment to officers.
• Handle filing and maintain proper archive records of completed work.
• Assist in maintaining the team's knowledge management database.
• Manage office administrative matters, including liaison with vendors.
• Handle sensitive and confidential information with a high level of integrity.
• Ensure adherence to governance, procurement, and records management policies.
• Support audit requirements by maintaining proper documentation and audit trails.
• Assist with ad hoc assignments and projects as required.

Skills

Attention to detail

Organisational skills

Office administration

Email management

Education

Diploma or equivalent

Tools

Microsoft Office

Job description

Contract Duration: 12 months
Work Location: Central Singapore
Working Hours:

• Monday to Thursday: 8.30am to 6.00pm

• Friday: 8.30am to 5.30pm
  Work Arrangement: 5-day work week, fully office-based
  Hourly Rate: From $17.05/hour (for Diploma qualification)

About the Role

We are looking for an Administrative Officer to provide administrative and operational support to a legal team. The successful candidate will help ensure smooth day-to-day coordination, proper documentation, and timely follow-up of work tasks in a fast-paced environment.

Key Responsibilities

• Monitor and maintain a tracking Excel sheet for work tasks to ensure internal and statutory timelines are met

• Send reminders to relevant officers on deadlines and outstanding matters

• Maintain the team calendar and support scheduling/coordination

• Route emails and requests for assignment to officers

• Handle filing and maintain proper archive records of completed work

• Assist in maintaining the team's knowledge management database

• Manage office administrative matters, including liaison with vendors

• Handle sensitive and confidential information with a high level of integrity

• Ensure adherence to governance, procurement, and records management policies

• Support audit requirements by maintaining proper documentation and audit trails

• Assist with ad hoc assignments and projects as required

Requirements

• Diploma preferred; candidates with lower qualifications who are suitable will also be considered

• Good attitude and strong attention to detail

• Strong organisational and administrative skills

• Proficient in Microsoft Office applications

• Able to manage a high volume of emails on a daily basis

• Comfortable handling confidential and sensitive information