Administrator

Aureus Star; Santo Niño 1st; On-site; PHP 420,000 - 600,000; Full time

Job summary

Aureus Star seeks an experienced administrator to provide comprehensive support to the Singapore engineering team. You will coordinate procurement, manage finance administration, organize events, and generate regular reports to ensure smooth daily operations.

The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced, professional environment.

Qualifications

• 3–4 years of administrative or operations support experience
• Experience in a technical or engineering environment is preferred
• Excellent written and verbal English communication
• Proficient in Microsoft Office 365 (Outlook, Excel, Word, Teams)
• Attention to detail, confidentiality, and accuracy
• Ability to work independently in a fast-paced setting

Responsibilities

• Deliver daily administrative support to the Singapore engineering organization to ensure smooth operational execution
• Coordinate local procurement activities by processing PRs, POs, and invoice tracking
• Prepare and issue quotations, maintain data tracking, and generate regular reports for management review
• Organize and coordinate meetings and events, managing deadlines and resources
• Manage department finance administration and maintain personnel-related records with confidentiality
• Execute ad-hoc administrative tasks assigned by management to support team objectives

Skills

Organisational skills

Time-management

Interpersonal communication

English proficiency

Independent work

Process improvement

Education

Diploma in Business Administration

Tools

Oracle MRP

Job description

Job Summary

Provide comprehensive administrative and operational support to the Singapore engineering team, coordinating procurement, finance administration, event organization, and reporting to ensure efficient daily operations.

Responsibilities

• Deliver daily administrative support to the Singapore engineering organization to ensure smooth operational execution
• Coordinate local procurement activities by processing Purchase Requisitions (PR), Purchase Orders (PO), and invoice tracking.
• Prepare and issue quotations, maintain accurate data tracking, and generate regular reports for management review
• Organize and coordinate internal and external meetings and events, managing deadlines and resource allocation effectively
• Manage departmental finance administration and maintain personnel-related administrative records with accuracy and confidentiality
• Execute ad-hoc administrative and operational tasks assigned by management to support team objectives

Preferred competencies and qualifications

• Diploma in Business Administration, Operations Management, or related field is advantageous
• Experience with Oracle MRP systems is desirable
• Minimum 3–4 years of relevant administrative or operations support experience, preferably in a technical or engineering environment
• Strong organisational and time-management skills with the ability to handle multiple priorities simultaneously
• Excellent interpersonal and communication skills, both written and verbal, in English
• Proficient in Microsoft Office 365 (Outlook, Excel, Word, Teams)
• High level of attention to detail, accuracy, and confidentiality
• Ability to work independently in a fast-paced, dynamic environment
• Proactive mindset with the ability to recommend and implement process improvements