Administrative Coordinator

NSJ Technologies Inc.; Quezon City; On-site; PHP 279,000 - 446,400; Full time

Job summary

NSJ Technologies Inc. in the Philippines seeks an Administrative Coordinator to support day-to-day operations of the agricultural department.

You will manage field labor recruitment, coordinate procurement of seeds, feeds, and fertilizers, and maintain accurate financial records on-site in Bagac, with a focus on timely, compliant administrative service. This role requires 2–4 years in administration, a Bachelor's degree, strong Excel skills, and the ability to bridge field operations with Manila

Qualifications

• Education: Bachelor’s degree in Business Administration, Accounting, Agriculture, or related field.
• Experience: 2-4 years in administrative or operational roles, preferably in farm, plantation, or construction settings.
• Domain: Agriculture background or strong interest preferred for just-in-time procurement insights.
• Financial literacy: Proficiency in bookkeeping and petty cash management.
• Procurement: Canvassing, vendor negotiation, and purchase order tracking.
• Communication: Bridge onsite field laborers and corporate head office in Manila.
• Adaptability: Willingness to be based in Bagac, Bataan, and work upland rural environments.
• Tech: Advanced Excel and ERP experience considered a plus.

Responsibilities

• Recruitment & HR support: manage end-to-end hiring for field laborers and staff; onboarding, timekeeping, payroll coordination.
• Purchasing & Inventory: process purchase requests, negotiate with suppliers, track inventory for crop/livestock needs.
• Accounting & Bookkeeping: maintain daily logs of petty cash, farm expenses, and production outputs; prepare reports for accounting and audits.
• Regulatory Liaison: assist Agriculturist Head in filing LGU and DENR permits.
• Field Office Management: ensure efficient farm office operations and staff coordination.

Skills

Communication

Procurement

Financial literacy

ERP familiarity

Education

Bachelor’s degree in Business Administration, Accounting, Agriculture, or related field

Tools

Microsoft Excel

ERP systems

Job description

On-site - Quezon City 1-3 Yrs Exp Bachelor Full-time

Job Description

Government Mandated Benefits

Role Overview:

The Administrative Coordinator is the backbone of the agricultural department. You will provide end-to-end support for day-to-day operations by managing the recruitment of field personnel, coordinating the procurement of agricultural inputs (seeds, feeds, fertilizers), and maintaining accurate financial records. You will work on-site in Bagac, ensuring that field operations are seamlessly supported by administrative efficiency.

Key Responsibilities:

• Recruitment & HR Support: Manage the end-to-end hiring process for field laborers and support staff; handle onboarding, timekeeping, and payroll coordination.
• Purchasing & Inventory: Execute purchase requests for farm materials, negotiate with local suppliers, and track inventory levels to prevent supply shortages for crop cycles and livestock feeding.
• Accounting & Bookkeeping: Maintain daily logs of petty cash, farm expenses, and production outputs; prepare reports for corporate accounting for tax and auditing purposes.
• Regulatory Liaison: Assist the Agriculturist Head in filing documentation for LGU and DENR permits.
• Field Office Management: Ensure the efficient operation of the farm office, including maintenance of records and staff coordination.

Qualifications

• Education: Bachelor’s degree in Business Administration, Accounting, Agriculture, or a related field.
• Experience: 2-4 years in administrative or operational roles, preferably within a farm, plantation, or construction setting.
• Domain Preference: A background or strong interest in Agriculture is highly preferred, as the role requires understanding the urgency of "just-in-time" procurement for crops and livestock health.
• Financial Literacy: Proficiency in bookkeeping and petty cash management.
• Procurement Skills: Experience in canvassing, vendor negotiation, and purchase order tracking.
• Communication: Ability to bridge communication between onsite field laborers and the corporate head office in Manila.
• Adaptability: Willingness to be based in Bagac, Bataan, and handle the challenges of an upland, rural work environment.
• Tech Skills: Advanced proficiency in Microsoft Excel (for tracking costs/yields) and experience with ERP systems is a plus.