Administrative Associate (Document Management)

Ayalaland Business Solutions, Inc.; Philippines; On-site; PHP 167,000 - 234,000; Full time

Job summary

Ayalaland Business Solutions, Inc. is seeking a Records Management/Administrative Assistant to process onsite records, scan, index, and upload to the document management system. The role involves inventorying offsite storage, retrieval, filing, and transfers within strict deadlines.

You will work with various records-processing equipment and MS Office tools, handling both digital and physical records while complying with confidentiality protocols in a dynamic office setting.

Qualifications

• Bachelor’s degree in Library and Information Science, Information Management, Business Administration, Office Administration, or related field.
• Experience in records management, document control, digitization, or administrative work is an advantage.
• Experience in using document management systems, scanners, multifunction devices, or similar records-processing equipment is an advantage.
• Proficient in Microsoft Office applications and other productivity tools.
• Willing and able to perform both computer-based and physical records management activities, including handling and movement of records boxes.

Responsibilities

• Process onsite records, including grooming, scanning, indexing, renaming, and uploading to the Document Management System.
• Assist in conducting a detailed inventory of records stored at the offsite storage facility to ensure accurate and updated records information.
• Assist in records retrieval, filing, transfer, and other records management operations.
• Meet assigned processing targets and timelines.
• Follow established records management, confidentiality, and data-handling procedures.

Skills

Records management

Document control

Digitalization

Microsoft Office

Physical records handling

Education

Bachelor’s degree in Library and Information Science / Information Management / Business Administration / Office Administration

Tools

Document management systems

Job description

QUALIFICATIONS

• Bachelor’s degree in Library and Information Science, Information Management, Business Administration, Office Administration, or any related field.
• Experience in records management, document control, digitization, or administrative work is an advantage.
• Experience in using document management systems, scanners, multifunction devices, or similar records-processing equipment is an advantage.
• Proficient in Microsoft Office applications and other productivity tools.
• Willing and able to perform both computer-based and physical records management activities, including the handling and movement of records boxes.

KEY DELIVERABLES

• Process onsite records, including grooming, scanning, indexing, renaming, and uploading to the Document Management System.
• Assist in conducting a detailed inventory of records stored at the offsite storage facility to ensure accurate and updated records information.
• Assist in records retrieval, filing, transfer, and other records management operations.
• Meet assigned processing targets and timelines.
• Follow established records management, confidentiality, and data-handling procedures.