Record Management Assistant (Project Based)

Health Maintenance, Inc. (HMI); Makati; On-site; PHP 167,000 - 234,000; Full time

Benefits offered by this job

Life Insurance

HMO

Office Parties

Retirement Plan

Job summary

Health Maintenance, Inc. (HMI) is seeking a records clerk for on-site duties in Makati. No prior experience is required and a diploma is needed.

You will sort, prepare, scan, and index physical documents to ensure accurate digital records while maintaining confidentiality and proper disposal processes. The role focuses on organizing and managing documents per retention guidelines, with a negotiable salary and an on-site work arrangement in Makati.

Qualifications

• No experience required.
• On-site location: Makati.
• Diploma required.

Responsibilities

• Sort, groom and organize physical documents in accordance with filing and retention guidelines.
• Identify documents eligible for disposal based on records retention schedules.
• Remove duplicates and obsolete records prior to scanning.
• Prepare documents for scanning (staple removal, repair damaged pages).
• Scan documents accurately and ensure completeness and legibility of digital files.
• Index and label scanned files following naming conventions and classification standards.
• Conduct basic quality checks to ensure scanned documents are readable and properly indexed.
• Maintain confidentiality and proper handling of sensitive records.
• Re-file or endorse documents for disposal after scanning.

Education

Diploma

Job description

Health Maintenance, Inc. (HMI)

Negotiable

On-site - Makati No Exp Required Diploma Contract

Job Description

Government Mandated Benefits

Insurance Health & Wellness

Life Insurance, HMO

Others

Office Parties

Retirement Plan

Duties and Responsibilities

• Sort, groom and organize physical documents in accordance with established filing and retention guidelines.
• Identify documents eligible for disposal (e.g. scanned records beyond five (5) years) based on the records retention schedule.
• Remove duplicates, obsolete and unnecessary records prior to scanning.
• Prepare documents for scanning (staple removal, repair of damaged pages, proper arrangement).
• Scan documents accurately and ensure completeness and legibility of digital files
• Index and label scanned files following prescribed naming conventions and classification standards.
• Conduct basic quality checks to ensure scanned documents and readable and properly indexed.
• Maintain confidentiality and proper handling of sensitive records.
• Properly re-file box, archived, or endorsed documents for approved disposal after scanning.