Administrative Associate

Thames International School; Quezon City; On-site; PHP 240,000 - 360,000; Full time

Job summary

Thames International School is seeking an Administrative Associate to provide comprehensive administrative support across departments and ensure efficient day-to-day operations. You will handle office tasks, coordinate communications, prepare documents, and assist with events and data management.

The role requires an Associate's degree (Bachelor’s preferred), at least two years of experience, and strong Microsoft Office skills.

Qualifications

• Associate’s degree in Business Administration, Office Management, or related field; bachelor’s preferred.
• Minimum 2 years of administrative experience.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Attention to detail and problem-solving skills.

Responsibilities

• Assist daily office operations and maintain an organized environment.
• Manage office supplies, scheduling, agendas, and minutes.
• Coordinate internal/external communications and events logistics.
• Maintain electronic/physical filing systems and prepare reports.
• Support basic bookkeeping, invoicing, and budgeting tasks.
• Collaborate with teams on projects and monitor progress.
• Provide courteous customer service and protect confidential information.

Skills

Office administration

Organizational skills

Written communication

Verbal communication

Attention to detail

Education

Associate’s degree in Business Administration / Office Management

Bachelor’s degree preferred

Job description

Job description:

The Administrative Associate is responsible for providing comprehensive administrative support to ensure the efficient operation of the organization. This role involves managing office tasks, coordinating communications, and assisting various departments to facilitate day-to-day operations.

Key Responsibilities

Office Management

• Assist in the daily operations of the office, ensuring a welcoming and organized environment.
• Manage office supplies inventory, including ordering and restocking as necessary.
• Coordinate office maintenance and liaise with vendors for repairs and services.

Administrative Support

• Provide administrative support to management and staff, including scheduling meetings, preparing agendas, and taking minutes.
• Organize and maintain electronic and physical filing systems for easy retrieval of information.
• Prepare and format documents, reports, and presentations as required.

Communication and Coordination

• Respond to phone calls, emails, and inquiries, providing accurate information and assistance.
• Coordinate internal and external communications, ensuring timely dissemination of information.
• Assist in organizing events, meetings, and conferences, including logistics and materials preparation.

Data Management

• Maintain accurate and up-to-date records, databases, and spreadsheets.
• Assist in data entry and data management tasks, ensuring data integrity and confidentiality.
• Compile reports and assist in analyzing data for various projects.

Financial Support

• Assist with basic bookkeeping tasks, such as processing invoices and expense reports.
• Support budget tracking and financial reporting as required.
• Coordinate with finance staff to ensure timely and accurate financial processes.

Project Assistance

• Support various projects as assigned by management, including research and coordination tasks.
• Collaborate with team members to achieve project objectives and deadlines.
• Monitor project progress and report on updates regularly.

Customer Service

• Serve as a liaison between internal staff and external stakeholders, providing excellent customer service.
• Address inquiries and resolve issues in a timely and professional manner.
• Maintain confidentiality regarding sensitive information and adhere to company policies.

Qualifications

• Education: Associate’s degree in Business Administration, Office Management, or a related field. Bachelor’s degree preferred.
• Experience: Minimum of 2 years of administrative experience.
• Skills:
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Attention to detail and problem-solving skills.

Job Type: Full-time

Work Location: In person