Administrative Associate

Private Advertiser; Makati; On-site; PHP 320,000 - 450,000; Full time

Job summary

Private Advertiser seeks an organized Fleet & Admin Coordinator in Makati to support scheduling, dispatch, and fleet records. You will coordinate vehicle usage, monitor trip logs, fuel use, and ensure compliance with company policies and safety standards.

Qualifications include a Bachelor's degree in Business Administration or related field and 6 months to 1 year in fleet coordination, logistics, or administrative support.

Qualifications

• Bachelor's degree required or related field.
• 6 months–1 year in fleet coordination, logistics, or admin support.
• Experience with drivers, scheduling, dispatching, and trip documentation.
• Basic understanding of vehicle maintenance and fleet operations.
• Proficient in MS Office, especially Excel.

Responsibilities

• Coordinate and oversee vehicle scheduling, usage, and dispatch requirements.
• Monitor fleet activities including trip logs, fuel usage, and vehicle utilization.
• Manage preventive maintenance, repairs, and service schedules.
• Handle processing and monitoring of vehicle registrations, insurance renewals, and claims.
• Maintain accurate fleet records and reports.
• Coordinate with drivers and external service providers for operations.
• Resolve scheduling conflicts and ensure smooth daily fleet operations.
• Ensure compliance with fleet documentation and company policies.

Skills

Time management

Organizational skills

Attention to detail

Communication

Education

Bachelor's degree in Business Administration, Management, or related field

Tools

Excel

MS Office

Job description

Key Responsibilities

• Coordinate and oversee vehicle scheduling, usage, and dispatch requirements.
• Monitor fleet activities including trip logs, fuel usage, and vehicle utilization.
• Manage coordination of preventive maintenance, repairs, and service schedules.
• Handle processing and monitoring of vehicle registrations, insurance renewals, and claims.
• Maintain accurate and updated fleet records and reports.
• Coordinate with drivers and external service providers for operational requirements.
• Resolve scheduling conflicts and ensure smooth daily fleet operations.
• Ensure compliance with fleet documentation and company policies.

Qualifications

• Bachelor's degree in Business Administration, Management, or any related course.
• 6 months- 1 years of experience in administrative support, fleet coordination, or logistics.
• Experience in handling drivers, scheduling, dispatching, and trip documentation.
• Basic understanding of vehicle maintenance, repairs, and fleet operations.
• Proficient in MS Office applications, especially Excel.
• Strong organizational, coordination, and time management skills.
• Detail-oriented with good judgment, initiative, and critical thinking.
• Ability to work independently and manage multiple priorities.
• Willing to work flexible hours when required
• Willing to undergo 6 months Project-Based (with possible extension or opportunity for regular employment)
• Location: Paseo de Roxas, Makati City