Fleet Admin Associate

Solar Philippines; Makati; On-site; PHP 279,000 - 390,600; Full time

Job summary

A renewable energy company in Makati is seeking an Admin Associate for Fleet Management to oversee and coordinate vehicle operations, ensuring efficiency in scheduling and documentation. The candidate should have a Bachelor’s degree, 1-3 years of experience in administrative support, and strong organizational skills. This role requires close coordination with drivers and the Corporate Administration team, offering a full-time contract with on-site work in a dynamic environment.

Qualifications

• Bachelor’s degree in Business Administration, Management, or any related course.
• At least 1–3 years in administrative support, fleet coordination, or logistics.
• Experience handling drivers, scheduling, dispatching, and trip documentation.
• Strong organizational and scheduling skills; proficient in MS Office; attention to detail in documentation and compliance.
• Willing to work flexible hours (for early or late dispatch monitoring).
• Ability to multitask and handle urgent scheduling conflicts, with good interpersonal skills and a teamwork mindset.

Responsibilities

• Manage day-to-day fleet operations, including scheduling, dispatching, and trip documentation.
• Supervise and coordinate with drivers to ensure adherence to assigned schedules and routes.
• Monitor vehicle usage, maintenance schedules, and compliance with company and regulatory requirements.
• Maintain accurate records of trips, fuel usage, and related fleet documents.
• Address urgent scheduling conflicts and resolve operational issues promptly.
• Prepare fleet-related reports (e.g., vehicle usage, fuel consumption, repair costs, insurance status, etc.).
• Coordinate with internal departments to ensure smooth logistical support for company operations.

Skills

Scheduling

Time Management

Education

Bachelor's degree in Business Administration

Tools

MS Office

Job description

On-site - Makati 1-3 Yrs Exp Bachelor Contract

Job Description

The Admin Associate for Fleet Management will be responsible for overseeing and coordinating the company’s vehicle fleet operations to ensure efficient scheduling, dispatching, and documentation. The role involves close coordination with drivers, ensuring compliance with company policies, and providing administrative support to the Corporate Administration team.

Responsibilities

• Manage day-to-day fleet operations, including scheduling, dispatching, and trip documentation.
• Supervise and coordinate with drivers to ensure adherence to assigned schedules and routes.
• Monitor vehicle usage, maintenance schedules, and compliance with company and regulatory requirements.
• Maintain accurate records of trips, fuel usage, and related fleet documents.
• Address urgent scheduling conflicts and resolve operational issues promptly.
• Prepare fleet-related reports (e.g., vehicle usage, fuel consumption, repair costs, insurance status, etc.).
• Coordinate with internal departments to ensure smooth logistical support for company operations.
• Perform other tasks as may be assigned by the Corporate Administration team.

Qualifications

• Bachelor’s degree in Business Administration, Management, or any related course.
• At least 1–3 years in administrative support, fleet coordination, or logistics.
• Experience handling drivers, scheduling, dispatching, and trip documentation.
• Strong organizational and scheduling skills; proficient in MS Office; attention to detail in documentation and compliance.
• Willing to work flexible hours (for early or late dispatch monitoring).
• Ability to multitask and handle urgent scheduling conflicts, with good interpersonal skills and a teamwork mindset.

Scheduling Organizational Skills Time Management