ADMINISTRATIVE ASSISTANT III (RE-OPEN)

Technical Education and Skills Development Authority; Philippines; On-site; PHP 22,000 - 27,000; Full time

Job summary

Technical Education and Skills Development Authority (TESDA) is seeking an Administrative Assistant III (Re-Open) to support the Learning Development Division (LDD) at the TESDA Central Office in Manila. The role focuses on filing, document processing, meeting support, and monitoring of reports and payments.

The incumbent will manage correspondence, maintain records, schedule meetings, and assist with various administrative duties across TESDA programs and activities.

Qualifications

• Education: various pathways including 2 years of college or HS with vocational/trade training.
• Experience: 1 year of relevant work experience (as per TESDA requirements).
• Eligibility: MC 11 s. 1996 / Career Service First Level Eligibility.

Responsibilities

• Develops and maintains an efficient filing and documentation system (hard and electronic).
• Prepares materials and provides admin support during meetings and conferences.
• Facilitates and prepares documents for payments (DV, ORS, certificates, etc.).
• Checks Division emails and TESDA RMIS and provides feedback.
• Prepares and monitors APP reports and records management.
• Performs general admin duties (photocopying, mailing, filing, etc.).
• Maintains meeting monitoring system and coordinates local and international visits.
• Schedules meetings and updates LDD staff calendar; monitors supplies and equipment.
• Performs other administrative functions as assigned.

Skills

Oral and Written Communication Skills

Monitoring and Evaluation Skills

Research and Development Skills

Assertive and can work under pressure

Excellent Interpersonal Relation

Education

2-year college

HS with vocational

Grade 12 Senior High TESDA track

Grade 10 with TESDA NC II

Job description

POSITION: ADMINISTRATIVE ASSISTANT III (RE-OPEN)

ITEM NUMBER: TESDAB-ADAS3-47-2017

OFFICE: LEARNING DEVELOPMENT DIVISION (LDD), NATIONAL INSTITUTE FOR TECHNICAL EDUCATION AND SKILLS DEVELOPMENT (NITESD), TESDA CENTRAL OFFICE

SALARY: SG-9 (PhP 24, 329.00)PERA: P2,000.00

THE HIREE WILL BE RESPONSIBLE FOR THE FOLLOWING:

• 20 % - Develops/maintains an efficient and effective filing and documentation system (hard and e-copy);
• 15 % - Prepares materials and provides administrative support during meetings, TESDA Technology Institutions Administrators’ conferences conducted by the Division;
• 20 % - Facilitates/Prepares DV, ORS, Certificates and other supporting documents for payments (mobile, PLDT, RATA, Travels, Catering Services, and S/M Suppliers);
• 10 % - Regularly checks the Division’s emails and TESDA RMIS, and provides feedback on matters related to the Division’s functions;
• 10 % - Prepares/Consolidates and monitors the Division’s APP, records management, and other administrative related required reports;
• 10 % - Performs general administrative duties to include but not limited to: photocopying, faxing, mailing, filling, and coordination with other offices, among others;
• 5 % - Maintains a monitoring system of the Division’s meetings and hosting both local/international visits;
• 5 % - Schedules and/or updates schedule of meetings and appointment of LDD staff using the google calendar; Monitors the Division’s supplies and materials, functionality of machines and equipment, furniture and fixture, lighting power supply, among others;
• 5 % - Performs other administrative functions as may be assigned.

OTHER QUALIFICATIONS OF THE HIREE ARE:

Education: Complete of 2 years of studies in college (prior to 2018), OR High School graduate with relevant vocational/trade course (prior to 2018), OR Completion of Grade 12/Senior High School under Technical-Vocational-Livelihood Track, OR Completion of Grade 10/Junior High School with relevant vocational/trade course (TESDA NC II) (starting 2018)Experience: 1 year of relevant experienceTraining: 4 hours of relevant trainingEligibility: Relevant MC 11,s. 1996/ Career Service (Sub-Professional)/ First Level Eligibility

SPECIAL QUALIFICATIONS:

• Oral and Written Communication Skills
• Monitoring and Evaluation Skills
• Research and Development Skills
• Assertive and can work under pressure
• Excellent Interpersonal Relation

• Intent Letter indicating the position, office where the vacancy exists and its Item Number);
• Duly accomplished Personal Data Sheet (CSC Form 212 Revised 2025) (printed in legal size paper) subscribed and sworn to with Work Experience Sheet (attachment to CSC Form 212, Revised 2025 can be downloaded at the CSC website);
• Service Records for TESDA applicants or applicants from other government agencies OR Certificate/s of Employment for outside applicants;
• List of training programs attended indicating the number of training hours together with the certified photocopies of training certificates;
• Performance Evaluation System (PES) Ratings for Calendar Year 2025 for outside applicants OR Individual Performance Commitment Review (IPCR) ratings for January to June 2025 or July to December 2025(if applicable) (with at least Very Satisfactory Rating) for TESDA applicants or applicants from other government agencies;
• Copy of previous appointment for TESDA applicants or applicants from other government agencies;
• List of at least five (5) references with complete contact details and email addresses for the following categories:
  • Superior
  • Peers
  • Subordinates (if applicable)
  • Clients (if applicable)
• Certified true copy of transcript of records/diploma;
• Authenticated copy of Eligibility by CSC or PRC;
• Awards related to Performance (proof of evidences in the form of citation, medal, plaque, for awards/rewards received) (if applicable);
• Expert Services (Resource Person/Speaker/Moderator/Panelist) (if applicable); and
• Committees/ TWGs Participation (proof of evidences in the form of memorandum, office order, and/or certification/certificates) (if applicable)

"TESDA, as an Equal Opportunity agency, encourages a more diverse and inclusive workforce. Hence, applicants will not be discriminated on account of gender, sexual orientation, civil status, disability, religion, ethnicity, or political affiliation, provided, however that they meet the minimum requirements of the position to be filled".

ARMELA B. GUTIERREZ
Chief Administrative OfficerHuman Resource Management Division