Administrative Assistant III (Property)

OVP; Mandaluyong; Vor Ort; PHP 180.000 - 280.000; Vollzeit

Zusammenfassung

Office of the Vice President (OVP) in Mandaluyong is seeking a Administrative Officer to manage documents using the DMS, prepare routine forms, and provide admin support for events within the Property Unit.

The role includes maintaining filed records, assisting in deliveries and inventories, handling unserviceable property and waste disposal, and ensuring smooth office operations through timely reports. Eligibility is Career Service/Second Level.

Qualifikationen

• Completion of two-year studies in college or Grade 12/Senior High School (Starting 2016).
• 1 year of relevant experience.
• 4 hours of relevant training.
• Career Service (Professional)/ Second Level Eligibility.

Aufgaben

• Manages all incoming and outgoing documents of the Property Unit using the DMS and logbooks.
• Prepares routinely documents through submission of forms to intended recipients.
• Provides administrative support during events/activities initiated by the Property Unit.
• Maintains organized filing scheme within the Property Unit for easy retrieval.
• Assists in the delivery receipt/signing of deliveries to acknowledge receipt of items.
• Assists in semi-annual and annual physical inventory of supplies and PPE.
• Assists with unserviceable property and waste disposal.
• Facilitates supplies by timely submission of requests and reports.
• Substitutes for other administrative officers when needed to ensure operations.

Kenntnisse

Document management

Administrative support

Event coordination

Inventory management

Procurement support

Ausbildung

Two-year college or Grade 12/Senior High School

Tools

Document Management System (DMS)

Jobbeschreibung

GENERAL SERVICE DIVISION - CENTRAL OFFICE, MANDALUYONG CITY

OVPA-ADAS3-26-2004

MINIMUM CSC QUALIFICATION STANDARDS:

EDUCATION:

Completion of Two-Year Studies in College (prior to 2018) or Completion of Grade 12/Senior High School (Starting 2016)

EXPERIENCE:

1 year of relevant experience

TRAINING:

4 hours of relevant training

ELIGIBILITY:

Career Service (Professional)/ Second Level Eligibility

ELIGIBILITY:

Career Service (Professional)/ Second Level Eligibility

DUTIES AND RESPONSIBILITIES

1. Manages all incoming and outgoing documents of the Property Unit using the Document Management System (DMS) and logbooks to effectively monitor the status of all documents;

2. Prepares routinely documents through submission of accomplished and complete request forms to intended recipients to ensure efficient daily operations;

3. Provides administrative support on the preparation, during, and post events/activities initiated by the Property Unit to ensure smooth implementation of the event/activity;

4. Maintains organized and user-friendly filing scheme within the Property Unit including references (e.g. DOD, PAR,ICS, ISM and RIS) to ensure materials are easily accessible for smooth office operation;

5. Assists in the acceptance of delivery of goods by signing in the Delivery Receipt or Sales Invoice in order to acknowledge receipt of items delivered;

6. Assist the Property Unit in the conduct of semi-annual and annual physical inventory of supplies and PPE respectively to ensure integrity of the property custodianship and establish physical existence of the property;

7. Assists the Property Unit in the unserviceable property and waste disposal;

8. Facilitates the supplies by timely submission of requests and reports for effective office supply management; and

9. Substitutes for other administrative officer/assistant in case of absence to ensure continuous office operations.

GENERAL FUNCTION OF THE UNIT OR SECTION

Ensure economic, efficient and client-focused provision of general services relating to procurement, asset management, transportation, and facilities maintenance. Ensure best value for money procurement of goods and services compliant with applicable laws, rules, and regulations. Safeguards property accountabilities by complying with accounting rules and regulations on Supplies and Property Management to ensure prudent spending of public funds and safeguards the property and supplies of the OVP. Manage adequate provision of facilities, utilities, and vehicles.

Note: This Agency informs you, our Data Subject, of your rights and our obligations under Republic Act No. 10173 or the Data Privacy Act of 2012. For any personal data/information you provided by which you can be identified, rest assured that it will only be used in accordance with the law and the Agency's Data Privacy Policy.

The Office of the Vice President (OVP) also applies the Equal Employment Opportunity Principle (EEOP) in its Recruitment, Selection, and Placement System.