Administrative Assistant V (Procurement)

OVP; Mandaluyong; Vor Ort; PHP 212.000 - 312.000; Vollzeit

Zusammenfassung

Office of the Vice President (OVP) in Mandaluyong is hiring for a permanent procurement-related role requiring educational attainment of two-year college or senior high school, and two years of relevant experience. The position includes handling procurement documents, BAC Secretariat support, and administrative duties to ensure efficient operations.

The role emphasizes compliance with laws and a commitment to efficient public service, with a monthly pay grade 11 and official duties within the

Qualifikationen

• Education: Completion of Two-Year Studies in College (prior to 2018) or Completion of Grade 12/Senior High School (Starting 2016)

Aufgaben

• 1. Assists in the preparation of the Annual Procurement Plan (APP) by consolidating all the submitted Project Procurement Management Plan (PPMP) submitted by various Office/Division/ Units (ODUs).
• 2. Organizes procurement documents and records to facilitate easy retrieval and ensure complete and accurate document filing system;
• 3. Acts as procurement officer for goods and services under alternative modes of procurement based on the approved Annual Procurement Plan by preparing procurement documents (e.g. Request for Quotations, Abstract of Quotations, Purchase Orders, etc.);
• 4. Acts as a member of the Bids and Awards Committee (BAC) Secretariat by providing administrative support to the BAC and its Technical Working Group (TWG);
• 5. Assists in the preparation of the Procurement Monitoring Report subject for review of the BAC Secretariat Head; and
• 6. Substitutes for other administrative officer/assistant in case of absence to ensure continuous office operations.

Ausbildung

Two-Year Studies in College or Grade 12/Senior High School

Jobbeschreibung

WE ARE HIRING!

SALARY GRADE:

11

MONTHLY SALARY:

STATUS OF EMPLOYMENT:

PERMANENT

PLACE OF ASSIGNMENT:

ITEM NUMBER:

GENERAL SERVICE DIVISION - CENTRAL OFFICE, MANDALUYONG CITY

OVPA-ADAS5-25-2004

MINIMUM CSC QUALIFICATION STANDARDS:

EDUCATION:

Completion of Two-Year Studies in College (prior to 2018) or Completion of Grade 12/Senior High School (Starting 2016)

EXPERIENCE:

2 years of relevant experience

TRAINING:

8 hours of relevant training

ELIGIBILITY:

Career Service (Professional)/ Second Level Eligibility

DUTIES AND RESPONSIBILITIES

1. Assists in the preparation of the Annual Procurement Plan (APP) by consolidating all the submitted Project Procurement Management Plan (PPMP) submitted by various Office/Division/ Units (ODUs);

2. Organizes procurement documents and records to facilitate easy retrieval and ensure complete and accurate document filing system;

3. Acts as procurement officer for goods and services under alternative modes of procurement based on the approved Annual Procurement Plan by preparing procurement documents (e.g. Request for Quotations, Abstract of Quotations, Purchase Orders, etc.);

4. Acts as a member of the Bids and Awards Committee (BAC) Secretariat by providing administrative support to the BAC and its Technical Working Group (TWG);

5. Assists in the preparation of the Procurement Monitoring Report subject for review of the BAC Secretariat Head; and

6. Substitutes for other administrative officer/assistant in case of absence to ensure continuous office operations.

GENERAL FUNCTION OF THE UNIT OR SECTION

Ensure economic, efficient and client-focused provision of general services relating to procurement, asset management, transportation, and facilities maintenance. Ensure best value for money procurement of goods and services compliant with applicable laws, rules, and regulations. Safeguards property accountabilities by complying with accounting rules and regulations on Supplies and Property Management to ensure prudent spending of public funds and safeguards the property and supplies of the OVP. Manage adequate provision of facilities, utilities, and vehicles.

Fully accomplished Personal Data Sheet (PDS) with recent passport-sized picture (CS form No. 212, Revised 2026) which can be downloaded at www.csc.gov.ph ;

Performance rating in the last rating period (if applicable);

Photocopy of certificate of eligibility/rating/license; and;

Photocopy of Transcript of Records

Note: This Agency informs you, our Data Subject, of your rights and our obligations under Republic Act No. 10173 or the Data Privacy Act of 2012. For any personal data/information you provided by which you can be identified, rest assured that it will only be used in accordance with the law and the Agency's Data Privacy Policy.

The Office of the Vice President (OVP) also applies the Equal Employment Opportunity Principle (EEOP) in its Recruitment, Selection, and Placement System.