Administrative Assistant II (General Services and Workplace Safety)

OVP; Mandaluyong; Vor Ort; PHP 201.000 - 268.000; Vollzeit

Zusammenfassung

OVP is seeking an Administrative Assistant II for the General Services and Workplace Safety division in Mandaluyong City. The role includes managing documents via DMS, supporting event preparation, and maintaining orderly records to ensure smooth daily operations.

The position requires 1 year of relevant experience, 4 hours of related training, and eligibility under Career Service (Professional) / Second Level. It is a permanent role in a central office setting.

Qualifikationen

• Education: Two-year college studies or Grade 12 completion.
• Experience: 1 year of relevant experience.
• Training: 4 hours of relevant training.
• Eligibility: Career Service (Professional) / Second Level Eligibility.

Aufgaben

• Manages all incoming and outgoing documents using DMS and logbooks.
• Assists in preparing routinely documents via completed request forms.
• Maintains organized filing scheme for easy access.
• Provides administrative support for events/activities.
• Supports Occupational Safety and Health Committee in its duties.
• Substitutes for other admin staff when needed.

Kenntnisse

Document management

Filing & records

Event support

Office operations

Ausbildung

Two-year college studies or Grade 12

Tools

Document Management System (DMS)

Jobbeschreibung

Administrative Assistant II (General Services and Workplace Safety)

WE ARE HIRING!

SALARY GRADE:

8

MONTHLY SALARY:

STATUS OF EMPLOYMENT:

PERMANENT

PLACE OF ASSIGNMENT:

ITEM NUMBER:

GENERAL SERVICE DIVISION - CENTRAL OFFICE, MANDALUYONG CITY

OVPA-ADAS2-27-2004

MINIMUM CSC QUALIFICATION STANDERS:

EDUCATION:

Completion of Two-Year Studies in College (prior to 2018) or Completion of Grade 12/Senior High School (Starting 2016)

EXPERIENCE:

1 year of relevant experience

TRAINING:

4 hours of relevant training

ELIGIBILITY:

Career Service (Professional)/ Second Level Eligibility

DUTIES AND RESPONSIBILITIES

• 1. Manages all incoming and outgoing documents of the General Services Division (GSD) using the Document Management System (DMS) and logbooks to effectively monitor the status of all documents;
• 2. Assists in the preparation of routinely documents through submission of accomplished and complete request forms to intended recipients to ensure efficient daily operations;
• 3. Assists in maintaining an organized and user-friendly filing scheme within the Division to ensure materials are easily accessible for smooth office operation;
• 4. Provides administrative support on the preparation, during, and post events/activities initiated by the Division to ensure smooth implementation of the event/activity;
• 5. Provides administrative support to the Occupational Safety and Health Committee in the conduct of their duties and responsibilities; and
• 6. Substitutes for other administrative officer/assistant in case of absence to ensure continuous office operations.

GENERAL FUNCTION OF THE UNIT OR SECTION

Ensure economic, efficient and client-focused provision of general services relating to procurement, asset management, transportation, and facilities maintenance. Ensure best value for money procurement of goods and services compliant with applicable laws, rules, and regulations. Safeguards property accountabilities by complying with accounting rules and regulations on Supplies and Property Management to ensure prudent spending of public funds and safeguards the property and supplies of the OVP. Manage adequate provision of facilities, utilities, and vehicles.

Note: This Agency informs you, our Data Subject, of your rights and our obligations under Republic Act No. 10173 or the Data Privacy Act of 2012. For any personal data/information you provided by which you can be identified, rest assured that it will only be used in accordance with the law and the Agency's Data Privacy Policy.

The Office of the Vice President (OVP) also applies the Equal Employment Opportunity Principle (EEOP) in its Recruitment, Selection, and Placement System.