Supervising Administrative Officer (Human Resource Development Division)

OVP; Mandaluyong; Vor Ort; PHP 446.000 - 670.000; Vollzeit

Zusammenfassung

The Office of the Vice President (OVP) is seeking a Supervising Administrative Officer in the Human Resource Development Division in Mandaluyong. The role requires managing HR processes, payroll review, leave administration, training development, and leadership coverage within the HRD team.

The position is a permanent, full‑time role based in Central Office, Mandaluyong, with responsibilities including onboarding, performance review oversight, and compliance with HR policies.

Qualifikationen

• 3 years of relevant experience

Aufgaben

• Evaluates applications for career and non-career positions via initial paper review against Qualification Standards.
• Reviews Contracts of Service, Job Orders, MOAs and other documents.
• Reviews reports and updates on HR monitoring tools (PSIPOP, personnel lists).
• Drafts accession and separation plan for Division Chief.
• Conducts final interview of interns and endorses internship certification.
• Conducts exit interview for resigning/retiring staff and endorses clearance forms.
• Performs regular onboarding check-ins.
• Develops a monitoring tool and analyzes exit interview documents.
• Monitors and certifies leave credits including hours rendered and overtime.
• Reviews payroll reports and GSIS forms for approval.
• Assesses grievance complaints and drafts related communications.
• Reviews development roadmap and Individual Development Plans.
• Maintains monitoring tools for trainings and organizational interventions.
• Assesses IPCR/IPAR and provides recommendations.
• Prepares rewards and recognition plan.

Ausbildung

Bachelor's Degree Relevant to the Job

Jobbeschreibung

Supervising Administrative Officer (Human Resource Development Division)

WE ARE HIRING!

Supervising Administrative Officer (Human Resource Development Division)

SALARY GRADE:

22

MONTHLY SALARY:

STATUS OF EMPLOYMENT:

PERMANENT

PLACE OF ASSIGNMENT:

ITEM NUMBER:

HUMAN RESOURCES DEVELOPMENT DIVISION - CENTRAL OFFICE, MANDALUYONG CITY

OVPA-SADOF-3-2020

MINIMUM CSC QUALIFICATION STANDARDS:

EDUCATION:

Bachelor's Degree Relevant to the Job

EXPERIENCE:

3 year of relevant experience

TRAINING:

16 hours of relevant training

ELIGIBILITY:

Career Service (Professional)/ Second Level Eligibility

DUTIES AND RESPONSIBILITIES

• Evaluates applications for career (e.g. permanent) and non-career (e.g. coterminous, casual, contractual, contract of service and job order) positions through initial paper review against established Qualification Standards for interview of the Division Chief;
• Reviews appointments, Contracts of Service, Job Orders, Consultancy Contracts, internship agreements, and other Memoranda of Agreement (MOA);
• Reviews reports and updates on RSP monitoring tools (Personal Services Itemization and Plantilla of Personnel (PSIPOP), list of employees, etc.);
• Drafts accession and separation plan for submission to the Division Chief;
• Conducts final interview of interns and endorses the certification for internship;
• Conducts exit interview of resigning, retiring and transferring non-supervisory rank and file employees and endorses clearance and exit forms;
• Performs regular check-ins as part of the onboarding process;
• Conducts exit interview of resigning, retiring and transferring rank and file employees and initially signs clearance and exit forms;
• Develops a monitoring tool and analyzes documentation on exit interviews;
• Monitors and certifies the leave credits earned through computation and review of number of hours rendered, absences, tardiness and overtime credits of personnel for approval of the Division Chief and for timely update of leave records;
• Reviews MOA for study leave;
• Reviews reports such as NOSA, NOSI, List of Personnel for Loyalty Awards for signature of the Division Chief;
• Drafts communication for personnel with leave and attendance discrepancies for signature of the Division Chief;
• Reviews the prepared payroll of personnel salaries and benefits, DVs, and ORS ;
• Reviews GSIS ARA Forms for approval;
• Conducts initial review and assessment of grievance complaints;
• Drafts communications relative to employee welfare for approval;
• Reviews and monitors the proposed learning and development roadmap: Individual Development Plan, and Work and Financial Plan for submission;
• Maintains the monitoring and evaluations tools of trainings and organizational interventions for review;
• Manages and reviews the accomplished Individual Performance Commitment Review (IPCR) and Individual Accomplishment and Review (IPAR) and provides recommendations;
• Prepares the rewards and recognition plan for review; and
• Substitutes for the Division Chief in case of absence to ensure continuous office operations.

General Function of the Unit or Section

Advise management on employee policy and administration, formulate and implement programs and policies in relation to the key HR administration processes, maintain accurate and up to date employee records and data, develop and implement employee development strategies and programs, support in organizational development activities and change management endeavors and administer grievance and discipline processes as needed.

Note: This Agency informs you, our Data Subject, of your rights and our obligations under Republic Act No. 10173 or the Data Privacy Act of 2012. For any personal data/information you provided by which you can be identified, rest assured that it will only be used in accordance with the law and the Agency's Data Privacy Policy.

The Office of the Vice President (OVP) also applies the Equal Employment Opportunity Principle (EEOP) in its Recruitment, Selection, and Placement System.