Administrative Assistant III

Technical Education and Skills Development Authority; Manila; On-site; PHP 256,000 - 307,000; Full time

Job summary

TESDA Manila Training and Assessment Center in the National Capital Region seeks an Administrative Officer to handle cashiering, procurement reports, and office services. You will manage inventories, coordinate with suppliers, and ensure compliance with government rules.

Experience in MS Office, strong communication skills, and a reliable work ethic are essential. The position offers a stable government salary package and opportunities to support TESDA's mission.

Qualifications

• Knowledge of government procurement procedures.
• Knowledge of government cashiering and disbursement procedures.
• Good in oral and written communications / Technical writing.
• Ability to coordinate with suppliers and ensure timely delivery.

Responsibilities

• Performs cashiering functions and transactions.
• Prepares procurement and cashiering reports.
• Conducts physical inventory of office equipment, furnitures, supplies and materials.
• Ensures compliance to statutory requirements on procurement transactions.
• Handles general services and coordinates with other offices.
• Coordinates with suppliers to ensure timely delivery of goods and services.
• Reviews purchase requests for quality and adequacy of information, specifications, and quantities.
• Provides administrative services on cashiering related matters.
• Performs other related functions as needed.
• Supports filing, photocopying, and general admin tasks.

Skills

Procurement procedures

Cashiering procedures

Oral and written communication

MS Office proficiency

Interpersonal skills

Moral character

Ability to work under pressure

Education

2 years college studies (prior to 2018)

High school graduate with relevant vocational/trade course (prior to 2018)

Grade 12/Senior High School - Tech-Voc-Livelihood

Grade 10/Junior High with TESDA NC II (start 2018)

Tools

MS Office

Job description

OFFICE:

District TESDA Center - National Capital Region (TESDA Manila Training and Assessment Center)

SALARY:

SG-9 Php 23,226.00 PERA: Php 2,000.00

THE HIREE WILL BE RESPONSIBLE FOR THE FOLLOWING:

20% Performs cashiering functions/transactions;15% Prepares necessary reports on procurement related matters and cashiering reports;10% Conducts physical inventory of the office equipment and furnitures, supplies and materials;10% Ensures timeliness, accuracy and compliance to statutory requirements on all procurement transactions10% Handles general services and reports malfunctions to supervisor10% Performs general administrative duties to include but not limited to photocopying, faxing, mailing, filing and coordination with other offices, among others;5% Coordinates with suppliers to ensure timely delivery of goods and services;5% Reviews and evaluates Purchase requests to ensure quality and adequacy of information, specification and quantities;5% Provides administrative services on cashiering related matters; and10% Performs other related functions as maybe authorized.

OTHER QUALIFICATIONS OF THE HIREE ARE:

Education: : Completion of 2 years of studies in college (prior to 2018),OR High school graduate with relevant vocational/trade course (prior to 2018), OR Completion of Grade 12/Senior High School under Technical-Vocational-Livelihood Track, OR Completion of Grade 10/Junior High School with relevant vocational/trade course (TESDA NC II) (starting 2018)Experience: 1 Year of relevant experienceTraining: 4 Hours of relevant trainingEligibility: Relevant MC 11 s 1996 Career Service (Sub Professional / First Level Eligibility)

SPECIAL QUALIFICATIONS:

• Knowledgeable in government procurement procedures
• Knowledgeable in government cashiering and disbursement procedures
• Good in oral and written communications / Technical writing
• Working knowledge of MS Office Applications
• Good inter-personal relationship and work attitude
• Good moral character and work ethics
• Can work under pressure

TESDA, as an Equal Opportunity agency, encourages a more diverse and inclusive workforce. Hence, applicants will not be discriminated on account of gender, sexual orientation, civil status, disability, religion, ethnicity, or political affiliation, provided, however, that they meet the minimum requirements of the position to be filled.

MICHAEL SERGIO T. FRANCISCO
Human Resource Officer, TESDA National Capital Region