Administrative Assistant and Bookkeeper

TOA Global; Manila; Hybrid; PHP 420,000 - 640,000; Full time

Benefits offered by this job

21 days annual leave

HMO from day one

Life insurance

Night shift premium

Hybrid work arrangement

Career progression

Job summary

TOA Global is seeking an Administrative Assistant and Bookkeeper to support a US CPA firm with dual bookkeeping and admin duties. The role covers QuickBooks Online ledgers, AP/AR, and month-end close, plus Canopy-based workflow oversight and client onboarding communications.

The position offers hybrid work from Clark, Cebu, Manila, or Tarlac with a night-shift schedule and opportunities for career progression within the firm.

Qualifications

• 2+ years of bookkeeping experience, preferably in a CPA firm, accounting practice, or tax firm.
• Proficiency in QuickBooks Online, Microsoft Office, and Google Workspace.
• Strong understanding of general ledger reconciliations and month-end close workflows.
• Excellent written and verbal English communication.

Responsibilities

• Maintain client books in QuickBooks Online, code and categorize transactions, reconcile accounts, and prepare monthly reports.
• Manage Canopy workflows, organize digital archives, and update SOPs.
• Handle client inquiries, draft engagement letters, manage calendars, and support firm leadership.

Skills

Bookkeeping

Time management

English communication

Tools

QuickBooks Online

Microsoft Office

Google Workspace

Canopy

Job description

**Administrative Assistant and Bookkeeper****Location:** Clark, Cebu, Manila, or Tarlac, Philippines**Work Arrangement:** Hybrid, Full-time**Shift:** Monday – Friday | 9:00 PM – 6:00 AM PHT**Unlock Your Potential!**At TOA Global, we have a deep commitment to empowering individuals to excel in their enterprises, careers, and communities. Our global footprint stretches across Australia, New Zealand, North America, and the Philippines, supporting our global clients across the accounting, finance, and professional services industries. We are seeking an organized, tech-savvy **Administrative Assistant and Bookkeeper** to provide dual-function bookkeeping and operational administrative support for a growing US CPA firm. You will maintain client general ledgers in QuickBooks Online, reconcile accounts, track practice management workflows in Canopy, and manage client onboarding communications.**Your Impact*** **Bookkeeping & Month-End Support:** Maintain client books in QuickBooks Online, code and categorize transactions, reconcile bank/credit card accounts, process AP/AR, compile monthly financial reports, and organize workpapers for tax return preparation.* **Practice Administration & Workflow Oversight:** Monitor task deadlines and workflows within Canopy practice management software, organize digital document archives, maintain client CRM records, and update firm standard operating procedures (SOPs).* **Client Engagement & Operations:** Handle client inquiries via phone and email, issue engagement letters and onboarding packages, manage Partner calendars, schedule meetings, and deliver general administrative support to firm leadership.**What You Bring*** **The Experience:** **2+ years of bookkeeping experience**, ideally within a CPA firm, accounting practice, or tax firm environment.* **Software Mastery:** Required proficiency in **QuickBooks Online**, Microsoft Office, and Google Workspace; experience with **Canopy** (or similar practice management software) is strongly preferred.* **Technical Acumen:** Solid understanding of core bookkeeping principles, general ledger reconciliations, month-end close workflows, and basic tax preparation file structures.* **Core Competencies:** Exceptional attention to detail, strong time-management skills to balance administrative and accounting tasks, process-driven mindset, and superior written and verbal English communication.**Why You’ll Love It Here**We believe in rewarding high achievers with a work environment that fuels both professional growth and personal well-being.* **Time for You:** Enjoy 21 Total Annual Service Incentive Leaves, flexible to use for travel, emergencies, or anything you may need for your “Me time.”* **Tenure Recognition Program:** Celebrate your milestones with us; on your 2nd year, choose between a cash reward or one free HMO dependent.* **Health & Security:** Comprehensive HMO and Life Insurance coverage from day one.* **Night Shift Advantage:** Enjoy premium compensation and night differential while maintaining direct operational alignment with US CPA firm leaders.* **Hybrid Work Flexibility:** Enjoy the ideal blend of collaborative, modern office environments in Clark, Cebu, Manila, or Tarlac alongside remote work convenience.* **CPA Practice Operations Pathway:** Deepen your technical accounting skills and firm management expertise, paving a clear trajectory toward Senior Bookkeeper, Practice Manager, and Client Services Supervisor roles.