Administrative Assistant and Bookkeeper

Hammerjack Pty Ltd; Philippines; Hybrid; PHP 279,000 - 502,000; Full time

Benefits offered by this job

Night shift premium

Hybrid work model

HMO and Life Insurance

Job summary

TOA Global is seeking an organized Administrative Assistant and Bookkeeper to support a growing US CPA firm. You will manage client ledgers in QuickBooks Online, reconcile accounts, and oversee Canopy workflows while providing front-line administrative support.

You will work hybrid in Clark, Cebu, Manila, or Tarlac with a US-based leadership team, handling onboarding communications and client inquiries with strong English language skills.

Qualifications

• 2+ years of bookkeeping experience in CPA firm or accounting environment.
• Proficiency in QuickBooks Online, MS Office, and Google Workspace.
• Experience with Canopy or similar practice management software.
• Solid understanding of bookkeeping principles, GL reconciliations, month-end close workflows, and basic tax file structures.
• Excellent written and verbal English communication.

Responsibilities

• Bookkeeping & month-end support: maintain client books in QuickBooks Online, code transactions, reconcile accounts, process AP/AR, and prepare monthly reports.
• Practice administration & workflow oversight: monitor deadlines in Canopy, organize digital archives, maintain CRM records, and update SOPs.
• Client engagement & operations: handle inquiries, issue engagement letters, manage calendars, schedule meetings, and support firm leadership.

Skills

Bookkeeping

QuickBooks Online

Microsoft Office

Google Workspace

Canopy

General ledger

Month-end close

Tax preparation

English communication

Attention to detail

Job description

Administrative Assistant and Bookkeeper

Location: Clark, Cebu, Manila, or Tarlac, Philippines
Work Arrangement: Hybrid, Full-time
Shift: Monday - Friday | 9:00 PM - 6:00 AM PHT

Unlock Your Potential!

At TOA Global, we have a deep commitment to empowering individuals to excel in their enterprises, careers, and communities. Our global footprint stretches across Australia, New Zealand, North America, and the Philippines, supporting our global clients across the accounting, finance, and professional services industries.

We are seeking an organized, tech-savvy Administrative Assistant and Bookkeeper to provide dual-function bookkeeping and operational administrative support for a growing US CPA firm. You will maintain client general ledgers in QuickBooks Online, reconcile accounts, track practice management workflows in Canopy, and manage client onboarding communications.

Your Impact

• Bookkeeping & Month-End Support: Maintain client books in QuickBooks Online, code and categorize transactions, reconcile bank/credit card accounts, process AP/AR, compile monthly financial reports, and organize workpapers for tax return preparation.
• Practice Administration & Workflow Oversight: Monitor task deadlines and workflows within Canopy practice management software, organize digital document archives, maintain client CRM records, and update firm standard operating procedures (SOPs).
• Client Engagement & Operations: Handle client inquiries via phone and email, issue engagement letters and onboarding packages, manage Partner calendars, schedule meetings, and deliver general administrative support to firm leadership.

What You Bring

• The Experience: 2+ years of bookkeeping experience, ideally within a CPA firm, accounting practice, or tax firm environment.
• Software Mastery: Required proficiency in QuickBooks Online, Microsoft Office, and Google Workspace; experience with Canopy (or similar practice management software) is strongly preferred.
• Technical Acumen: Solid understanding of core bookkeeping principles, general ledger reconciliations, month-end close workflows, and basic tax preparation file structures.
• Core Competencies: Exceptional attention to detail, strong time-management skills to balance administrative and accounting tasks, process-driven mindset, and superior written and verbal English communication.

Why You'll Love It Here

We believe in rewarding high achievers with a work environment that fuels both professional growth and personal well-being.

• Time for You: Enjoy 21 Total Annual Service Incentive Leaves, flexible to use for travel, emergencies, or anything you may need for your Me time.
• Tenure Recognition Program: Celebrate your milestones with us; on your 2nd year, choose between a cash reward or one free HMO dependent.
• Health & Security: Comprehensive HMO and Life Insurance coverage from day one.
• Night Shift Advantage: Enjoy premium compensation and night differential while maintaining direct operational alignment with US CPA firm leaders.
• Hybrid Work Flexibility: Enjoy the ideal blend of collaborative, modern office environments in Clark, Cebu, Manila, or Tarlac alongside remote work convenience.
• CPA Practice Operations Pathway: Deepen your technical accounting skills and firm management expertise, paving a clear trajectory toward Senior Bookkeeper, Practice Manager, and Client Services Supervisor roles.