LOGISTICS SALES COORDINATOR ASSISTANT

ARTISAN CELLARS AND FINE FOODS, INC; Makati; On-site; PHP 240,000 - 360,000; Full time

Job summary

ARTISAN CELLARS AND FINE FOODS, INC is seeking a Sales Coordinator Assistant to provide administrative and operational support to the Logistics and Sales Team in Makati. The role focuses on coordinating sales activities, preparing documents, monitoring orders, and maintaining accurate records to ensure smooth communication between the Sales Team, clients, and other departments.

The candidate will assist in preparing quotations, invoices, reports, and other sales-related documents, while

Qualifications

• College graduate in Business Administration, Marketing, Management, Office Administration, or related field preferred.
• Previous experience in sales administration/coordinator roles or customer service advantageous.
• Fresh graduates welcome to apply.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Knowledge of Google Workspace is a plus.
• Excellent written and verbal communication skills.

Responsibilities

• Provide administrative and clerical support to the Logistics and Sales Team.
• Assist in preparing quotations, proposals, sales orders, invoices, reports, and other sales documents.
• Coordinate with sales regarding inquiries, orders, schedules, and related concerns.
• Maintain and update customer records, sales files, and databases.
• Monitor sales orders and coordinate with departments to ensure timely processing and delivery.
• Track sales activities and client follow-ups.
• Coordinate with Accounting, Operations, Warehouse, Purchasing, and other departments as needed.
• Prepare presentation materials and other documents for the Sales Team.
• Respond to emails, calls, and messages related to sales coordination.
• Ensure all sales documents are properly filed and organized.

Skills

MS Office proficiency

Excellent written and verbal comms

Strong organizational skills

Time management

Professional client communication

Education

Bachelor’s degree in Business Administration / Marketing / Management / Office Administration

Tools

Google Workspace

Job description

We are looking for a Sales Coordinator Assistant who will provide administrative and operational support to the Logistics and Sales Team. The successful candidate will assist in coordinating sales activities, preparing documents, monitoring orders and client requests, maintaining accurate records, and ensuring smooth communication between the Sales Team, clients, and other departments.

Key responsibilities

• Provide administrative and clerical support to the Logistics and Sales Team.


• Assist in preparing quotations, proposals, sales orders, invoices, reports, and other sales-related documents.


• Coordinate with sales regarding inquiries, orders, schedules, and other sales-related concerns.


• Maintain and update customer records, sales files, databases, and other documentation.


• Monitor sales orders and coordinate with relevant departments to ensure timely processing and delivery.


• Track sales activities, client follow-ups, and pending requirements.


• Coordinate with Accounting, Operations, Warehouse, Purchasing, and other departments when necessary.


• Prepare presentation materials and other documents needed by the Sales Team.


• Respond to emails, calls, and messages related to sales coordination and administrative concerns.


• Ensure that all sales documents are properly filed and organized.

Qualifications and Requirements

• College graduate in Business Administration, Marketing, Management, Office Administration, or a related field is preferred.


• Previous experience in sales administration, sales coordination, customer service, or office administration is an advantage.


• Fresh graduates are welcome to apply.


• Proficient in Microsoft Office, particularly Excel, Word, and PowerPoint.


• Knowledge of Google Workspace is an advantage.


• Good written and verbal communication skills.


• Strong organizational and time-management skills.


• Excellent attention to detail and accuracy.


• Able to prioritize tasks and meet deadlines.


• Able to communicate professionally with clients and internal departments.