Sales Coordinator Assistant

Artisan Cellars and Fine Foods, Inc.; Makati; On-site; PHP 240,000 - 420,000; Full time

Job summary

Artisan Cellars and Fine Foods, Inc. is seeking a Sales Coordinator Assistant to support the Logistics and Sales Team in Makati.

You will coordinate sales activities, prepare documents, monitor orders, and ensure smooth communication between the sales team, clients, and other departments. Ideal candidates are college graduates with strong Excel/Office skills, good communication, and solid organizational abilities.

Qualifications

• College graduate in Business Administration, Marketing, Management, Office Administration, or a related field is preferred.
• Fresh graduates are welcome to apply.
• Proficient in Microsoft Office, especially Excel, Word, and PowerPoint.
• Good written and verbal communication skills.
• Strong organizational and time-management abilities.
• Able to prioritize tasks and meet deadlines.
• Willing to learn and take on new responsibilities.
• Professional and collaborative with internal departments and clients.

Responsibilities

• Provide administrative and clerical support to the Logistics and Sales Team.
• Prepare quotations, proposals, sales orders, invoices, reports, and other sales-related documents.
• Coordinate with sales on inquiries, orders, schedules, and concerns.
• Maintain and update customer records, sales files, databases, and other documentation.
• Monitor sales orders and coordinate with departments for timely processing and delivery.
• Track sales activities, client follow-ups, and pending requirements.
• Coordinate with Accounting, Operations, Warehouse, Purchasing, and other departments.
• Prepare presentation materials for the Sales Team.
• Respond to emails, calls, and messages related to sales coordination.
• File and organize all sales documents.
• Follow up on outstanding documents, payments, and purchase orders.
• Assist in maintaining good customer relationships with timely, professional support.
• Perform other sales and administrative duties as assigned.

Skills

Communication skills

Organizational skills

Time management

Attention to detail

Prioritization

Teamwork

Independence

Professionalism

Multitasking

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Google Workspace

Job description

Job Summary

We are looking for a Sales Coordinator Assistant who will provide administrative and operational support to the Logistics and Sales Team. The successful candidate will assist in coordinating sales activities, preparing documents, monitoring orders and client requests, maintaining accurate records, and ensuring smooth communication between the Sales Team, clients, and other departments.

Key Responsibilities

• Provide administrative and clerical support to the Logistics and Sales Team.
• Assist in preparing quotations, proposals, sales orders, invoices, reports, and other sales-related documents.
• Coordinate with sales regarding inquiries, orders, schedules, and other sales-related concerns.
• Maintain and update customer records, sales files, databases, and other documentation.
• Monitor sales orders and coordinate with relevant departments to ensure timely processing and delivery.
• Track sales activities, client follow-ups, and pending requirements.
• Coordinate with Accounting, Operations, Warehouse, Purchasing, and other departments when necessary.
• Prepare presentation materials and other documents needed by the Sales Team.
• Respond to emails, calls, and messages related to sales coordination and administrative concerns.
• Ensure that all sales documents are properly filed and organized.
• Follow up on outstanding documents, payments, purchase orders, and other requirements as assigned.
• Assist in maintaining good customer relationships by providing timely and professional assistance.
• Perform other sales and administrative duties as assigned by the Sales and immediate supervisor.

Qualifications and Requirements

• College graduate in Business Administration, Marketing, Management, Office Administration, or a related field is preferred.
• Previous experience in sales administration, sales coordination, customer service, or office administration is an advantage.
• Fresh graduates are welcome to apply.
• Proficient in Microsoft Office, particularly Excel, Word, and PowerPoint.
• Knowledge of Google Workspace is an advantage.
• Good written and verbal communication skills.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Able to prioritize tasks and meet deadlines.
• Able to communicate professionally with clients and internal departments.
• Can work independently and as part of a team.
• Willing to learn and take on new responsibilities.
• Responsible, dependable, and trustworthy.
• Able to work in a fast-paced environment and handle multiple tasks simultaneously.