Administrative Assistant

Chonghua; Mandaue; On-site; PHP 279,000 - 390,600; Full time

Job summary

Chonghua in Mandaue seeks an Administrative Assistant to provide secretarial and administrative support. The role involves preparing reports, coordinating with departments for meetings, and maintaining efficient communication. Candidates should be graduates of a four-year course with 1-2 years experience as a secretary preferred. Proficiency in Microsoft Office and good English communication skills are essential, with additional language preference for Visayan and Tagalog. The position offers opportunities for career advancement in a premier healthcare destination.

Qualifications

• 1-2 years previous work experience as Secretary, preferably in a corporate setting.
• Knowledge of basic Microsoft Office applications.
• Good English communication skills, with a preference for Visayan and Tagalog.

Responsibilities

• Prepare reports and analyses for department head.
• Coordinate with other departments for meetings and seminars.
• Facilitate logistical requirements for official travels.
• Maintain efficient communication within the department.
• Establish monitoring tools for document management.
• Safeguard confidential documents and personal details.

Skills

Effective verbal and listening communications

Good English communication skills (oral and written)

Basic Microsoft Office application knowledge

Good administrative skills

Education

Graduate of any four-year course

Job description

Make a difference and advance your career with Chong Hua Hospital, the Philippines' premier healthcare destination.

The Administrative Assistant is responsible for providing secretarial, clerical and administrative support in the department that s/he is assigned to. S/He ensures the efficient flow of administrative services in the department. S/He serves to relieve his/her supervisor of administrative details by preparing, compiling, and summarizing data through the preparation of reports. S/He may be tasked to participate in a project that aims to improve some specific areas of the department either working independently or as a member of cross functional team. May be requested to train and mentor junior personnel and tasked to provide performance assessment of staff.

Additionally, s/he is responsible for safeguarding confidential documents and information. S/He participates in improving process/quality of service in the department, and performs other duties as directed by the immediate superior.

Job Duties & Responsibilities

• Prepares reports and vital presentations in an accurate and timely manner; provides the analysis of these reports to the department head.

• Coordinates with other departments in preparation for equipment, documentations, minutes, among other needs for meetings, seminars, symposium, etc. organized by the department.

• Facilitates the logistical requirements for the department head’s official business travels, i.e. booking of transport, room reservations, etc.

• Responsible for maintaining the efficient flow of department communication which involves, but is not limited to: meeting invite/memo, reminders regarding appointments, deadlines of reports, etc.

• Establishes and maintains monitoring tools for the management of documents in the department, which covers, but is not limited to: filing, records’ retrieval, correspondence logs, and etc.;

• Maintains the general filing system and ensures efficient monitoring of reports in the unit.

• Responsible for the safeguarding confidential documents, sensitive business contacts and sensitive personal details of the department / department head. Ensures that these details are disclosed only upon the mandate of the department head.

Qualifications

• A graduate of any four year course.

• With one to two (1-2) years previous work experience as Secretary; work experience in a corporate setting is preferred.

• Knowledgeable in basic Microsoft Office application.

• Has good administrative skills

• Effective verbal and listening communications

• Good English communication skills, both oral and written. Preferably, can communicate in Visayan and Tagalog language.