Office Manager

Q2 HR Solutions; Philippines; On-site; PHP 600,000 - 900,000; Full time

Job summary

Q2 HR Solutions in the Philippines seeks an Office Manager to act as the central operational link between multiple vertical teams and the Leadership Team, driving a professional and efficient work environment through comprehensive administrative and coordination support.

As a trusted partner to leadership, the role plans, coordinates, and executes initiatives within scope while improving internal processes. It promotes company values and helps position the business as an employer of choice.

Qualifications

• Minimum 5 years supervisory or managerial experience.
• Experience in healthcare industry.
• Proficiency in Microsoft Office and IT systems.
• Able to work independently while collaborating with a broader team.
• Strong communication with customers, patients, employees, and external stakeholders.
• Experience working with multidisciplinary teams.
• Excellent time management and organizational skills.
• High level of professionalism, discretion and attention to detail.

Responsibilities

• Monitor and enforce office policies and procedures.
• Liaise with IT for hardware requests and access.
• Welcome visitors and create a professional first impression.
• Provide daily operational and admin support to Leadership Team.
• Act as the first contact between Leadership Team and internal/external stakeholders.
• Build relationships and clear communication channels.
• Streamline workflows by coordinating resources.
• Support internal communications across projects.
• Plan and prioritize work to meet leadership priorities.

Skills

Leadership

Communication

Time management

Organizational skills

Independent work

Team collaboration

Tools

Microsoft Office

IT systems

Job description

The Office Manager serves as the central operational link between multi-vertical teams based in the Philippines and the Leadership Team. This role is critical in ensuring a professional, efficient, and high-performing work environment by providing comprehensive administrative, coordination, and operational support.

As a trusted partner to leadership, the Office Manager plans, coordinates, and executes initiatives within scope while continuously improving internal processes. Acting as a key ambassador of the organization, this role promotes company values and helps position the business as an employer of choice.

Key Responsibilities

• Monitor, implement, and enforce office policies and procedures to ensure compliance and consistency
• Serve as the primary liaison with IT for hardware requests, system access, and technical issues
• Welcome and assist all office visitors, ensuring a professional and positive first impression
• Provide day-to-day operational and administrative support to the Leadership Team to enable efficient achievement of company goals
• Act as the first point of contact between the Leadership Team and internal teams, partners, suppliers, and agencies
• Build strong working relationships and establish clear communication channels and processes
• Maintain, refine, and streamline internal workflows by coordinating internal and external resources
• Support internal communications by liaising with employees and stakeholders across projects and initiatives
• Plan and prioritize work to ensure leadership priorities are met, organizational objectives are achieved, and best practices are upheld

Experience & Skills Required

• Minimum of 5 years supervisory or managerial experience
• Prior experience working within the healthcare industry
• Proficiency in Microsoft Office and other relevant IT systems
• Ability to work independently while collaborating effectively within a broader team
• Strong communication skills when engaging with customers, patients, employees, and external stakeholders
• Experience working with multi-skilled, multidisciplinary teams
• Excellent time management, organizational, and coordination skills
• High level of professionalism, discretion, and attention to detail