Administrative Assistant

Colliers International Philippines, Inc; Makati; On-site; PHP 223,000 - 357,000; Full time

Job summary

Colliers International Philippines, Inc. is seeking an organized Administrative Assistant to support day-to-day operations. You will coordinate schedules, maintain records, and assist with reimbursements, invoicing, and documentation to ensure efficient workflow.

The role requires 1–2 years in an administrative or office support position, strong MS Office skills, and excellent communication. Location is Makati, Philippines, with a focus on timeliness and accuracy in a fast-paced environment.

Qualifications

• Bachelor's degree in Business Administration, Office Administration, Management, or related field.
• 1–2 years of experience in an administrative or office support role.
• Proficient in Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook.
• Strong organizational and record-management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Detail-oriented, dependable, and proactive.
• Strong coordination and interpersonal skills.

Responsibilities

• Assist in managing administrative processes, including reimbursements, liquidations, invoicing, and documentation requirements.
• Maintain accurate records, trackers, databases, and reports.
• Organize and maintain both physical and electronic filing systems.
• Coordinate meetings, appointments, travel arrangements, and other administrative activities.
• Prepare meeting materials, document discussions, and monitor action items.
• Handle incoming and outgoing correspondence, phone calls, and business documents.
• Ensure timely routing, processing, and safekeeping of records and administrative documentation.
• Assist in the preparation, compilation, and submission of required documents and reports.
• Maintain backup records and ensure proper document management practices.
• Coordinate office supply requirements and support general office administration.
• Monitor and follow up on administrative requests to ensure timely completion.
• Support compliance, records management, and documentation requirements in accordance with company policies and procedures.
• Provide general administrative and operational support to the team as needed.

Skills

Detail-oriented

Organizational skills

Communication skills

Multitasking

Team coordination

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Outlook

Job description

use administrative assistant not officer

Copilot said:

Administrative Assistant

Colliers Philippines is looking for a highly organized and detail-oriented Administrative Assistant to provide day-to-day administrative and operational support. This role is responsible for coordinating schedules, maintaining records and documentation, monitoring administrative processes, and supporting the efficient operation of the team.

Key Responsibilities

• Assist in managing administrative processes, including reimbursements, liquidations, invoicing, and documentation requirements.
• Maintain accurate records, trackers, databases, and reports.
• Organize and maintain both physical and electronic filing systems.
• Coordinate meetings, appointments, travel arrangements, and other administrative activities.
• Prepare meeting materials, document discussions, and monitor action items.
• Handle incoming and outgoing correspondence, phone calls, and business documents.
• Ensure timely routing, processing, and safekeeping of records and administrative documentation.
• Assist in the preparation, compilation, and submission of required documents and reports.
• Maintain backup records and ensure proper document management practices.
• Coordinate office supply requirements and support general office administration.
• Monitor and follow up on administrative requests to ensure timely completion.
• Support compliance, records management, and documentation requirements in accordance with company policies and procedures.
• Provide general administrative and operational support to the team as needed.

Qualifications

• Bachelor's degree in Business Administration, Office Administration, Management, or any related field.
• At least 1-2 years of experience in an administrative or office support role.
• Proficient in Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook.
• Strong organizational and record-management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Detail-oriented, dependable, and proactive.
• Strong coordination and interpersonal skills.

What We're Looking For

• Excellent attention to detail and organizational skills.
• Ability to work independently and manage competing priorities.
• Strong sense of accountability and professionalism.
• Service-oriented mindset with the ability to work collaboratively with different stakeholders.
• Willingness to take initiative and support a wide range of administrative functions.