Administrative Officer

OGroup Firstone Entertainment Corp.; Philippines; On-site; PHP 279,000 - 424,000; Full time

Job summary

OGroup Firstone Entertainment Corp. seeks an organized Administrative Officer to oversee daily operations, financial tasks, and HR support. The role includes fieldwork and on-site visits to ensure project alignment and regulatory compliance.

The ideal candidate will balance office duties with external tasks, handle confidential data, and communicate clearly with staff and stakeholders. This full-time position requires on-site presence and proactive problem-solving across departments.

Qualifications

• Experience as Administrative Officer or similar administrative role.
• Practical payroll, financial reporting, and banking familiarity.
• Knowledge of regulatory standards, PAGCOR a plus.
• Excellent written and verbal communication abilities.
• Willingness to travel for external tasks and site visits.
• High integrity and discretion with confidential data.

Responsibilities

• Oversee daily administrative operations and official correspondence.
• Prepare memos, emails, reports, invoices and related documents.
• Coordinate budget planning and procurement to ensure resources are available.
• Maintain records, ensure data security, and compliance with policies.
• Assist HR onboarding and coordinate recruitment processes.
• Conduct on-site visits to monitor project progress and regulatory tasks.

Skills

Organizational skills

Communication skills

Mobility & flexibility

Integrity & confidentiality

Attention to detail

Financial acumen

Regulatory compliance

Job description

Job Title: Administrative Officer

Location: On-site / Fieldwork required

Employment Type: Full-Time

Job Summary

We are seeking a highly organized, trustworthy, and proactive Administrative Officer to oversee daily operational, financial, and human resources administration. In this role, you will play a key part in maintaining efficient office operations, handling financial transactions, managing essential record systems, and facilitating project oversight. The ideal candidate is detail-oriented, capable of managing confidential data, and comfortable balancing office duties with necessary field tasks.

Key Responsibilities

1. Office Operations & Correspondence

• Manage daily administrative operations to ensure smooth and uninterrupted workplace activities.
• Prepare, draft, and distribute memos, emails, reports, invoices, and other business correspondence.
• Coordinate budget planning and oversee procurement requests to ensure operational resources are always available when needed.

2. Document & Data Management

• Maintain accurate records, filing systems, and confidential company documents.
• Ensure strict data security and compliance with organizational policies and regulatory standards.

3. Financial Administration & Banking

• Manage basic payroll administration and financial reporting, ensuring complete data accuracy.
• Ensure strict compliance with relevant regulatory frameworks, including PAGCOR requirements.
• Handle company banking transactions, including cash and check deposits, withdrawals, and processing banking documents with high confidentiality and accuracy.

4. HR & Onboarding Support

• Support recruitment and onboarding activities by clearly communicating hiring processes and employment requirements to new hires.

5. Project Oversight & External Tasks

• Conduct on-site visits to offices to monitor project progress and ensure alignment with organizational goals.
• Regularly leave the office to attend to and complete various external administrative and regulatory requirements.

Qualifications & Requirements

• Experience: Proven experience as an Administrative Officer, Operations Assistant, or similar administrative role.
• Financial Acumen: Practical experience handling basic payroll, financial reporting, and banking tasks.
• Regulatory Compliance: Knowledge or experience dealing with regulatory compliance, specifically PAGCOR standards, is strongly preferred.
• Communication Skills: Excellent written and verbal communication skills for preparing reports, memos, and interacting with staff and external stakeholders.
• Mobility & Flexibility: Willingness and physical capability to leave the office regularly for external tasks, banking transactions, and site monitoring visits.
• Integrity & Confidentiality: High degree of honesty, reliability, and discretion when handling sensitive financial and employee data.

Organizational Skills:Strong multitasking abilities, attention to detail, and sound time-management skills.