Administrative Assistant

Colliers International Deutschland Holding GmbH; Makati; On-site; PHP 279,000 - 424,000; Full time

Benefits offered by this job

HMO and Life Insurance Day 1Processing

14th Month Bonus

Communication, Rice, & Medicineallowan

Job summary

Colliers Philippines is seeking a highly organized Administrative Assistant to provide day-to-day administrative and operational support. You will coordinate schedules, maintain records, and support efficient team operations.

Responsibilities include handling reimbursements, invoicing, filing, meetings, travel arrangements, and document preparation, while ensuring compliance with company policies and maintaining accurate records.

Qualifications

• Bachelor's degree required in Business Administration, Office Administration, Management, or related field.
• 1-2 years of administrative/office support experience.
• Proficient in Excel, Word, PowerPoint, Outlook.
• Strong organizational and record-management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Detail-oriented, dependable, and proactive.
• Strong coordination and interpersonal skills.

Responsibilities

• Assist in managing administrative processes, including reimbursements, liquidations, invoicing, and documentation requirements.
• Maintain accurate records, trackers, databases, and reports.
• Organize and maintain both physical and electronic filing systems.
• Coordinate meetings, appointments, travel arrangements, and other administrative activities.
• Prepare meeting materials, document discussions, and monitor action items.
• Handle incoming and outgoing correspondence, phone calls, and business documents.
• Ensure timely routing, processing, and safekeeping of records and administrative documentation.
• Assist in the preparation, compilation, and submission of required documents and reports.
• Maintain backup records and ensure proper document management practices.
• Coordinate office supply requirements and support general office administration.
• Monitor and follow up on administrative requests to ensure timely completion.
• Support compliance, records management, and documentation requirements in accordance with company policies and procedures.
• Provide general administrative and operational support to the team as needed.

Skills

Organizational skills

Written and verbal communication

Multitasking

Interpersonal skills

Proactive mindset

Education

Bachelor's degree in Business Administration/Office Administration/Management

Tools

Microsoft Office

Job description

Company Description

Colliers has evolved from the fastest-growing commercial real estate services firm into a global, diversified professional services and investment management company. Over the past decade, we strengthened our core with high-value growth engines, which has increased resilient earnings from 28% to 71%. The strategic additions of our highly differentiated Investment Management business in 2016 and multidisciplinary Engineering segment in 2020 have expanded our capabilities across the built asset lifecycle and further positioned Colliers for long-term value creation.

Job Description

Administrative Assistant

Colliers Philippines is looking for a highly organized and detail-oriented Administrative Assistant to provide day-to-day administrative and operational support. This role is responsible for coordinating schedules, maintaining records and documentation, monitoring administrative processes, and supporting the efficient operation of the team.

Key Responsibilities

• Assist in managing administrative processes, including reimbursements, liquidations, invoicing, and documentation requirements.
• Maintain accurate records, trackers, databases, and reports.
• Organize and maintain both physical and electronic filing systems.
• Coordinate meetings, appointments, travel arrangements, and other administrative activities.
• Prepare meeting materials, document discussions, and monitor action items.
• Handle incoming and outgoing correspondence, phone calls, and business documents.
• Ensure timely routing, processing, and safekeeping of records and administrative documentation.
• Assist in the preparation, compilation, and submission of required documents and reports.
• Maintain backup records and ensure proper document management practices.
• Coordinate office supply requirements and support general office administration.
• Monitor and follow up on administrative requests to ensure timely completion.
• Support compliance, records management, and documentation requirements in accordance with company policies and procedures.
• Provide general administrative and operational support to the team as needed.

Qualifications

• Bachelor's degree in Business Administration, Office Administration, Management, or any related field.
• At least 1-2 years of experience in an administrative or office support role.
• Proficient in Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook.
• Strong organizational and record-management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Detail-oriented, dependable, and proactive.
• Strong coordination and interpersonal skills.

What We're Looking For

• Excellent attention to detail and organizational skills.
• Ability to work independently and manage competing priorities.
• Strong sense of accountability and professionalism.
• Service-oriented mindset with the ability to work collaboratively with different stakeholders.
• Willingness to take initiative and support a wide range of administrative functions.

Additional Information

What’s on offer:

• Opportunity to work in an enterprising environment where you can accelerate your career growth
• Future opportunities for both domestic and international opportunities
• A global culture, with a strong focus on learning and development
• HMO and Life Insurance Day 1 Processing
• 14th Month Bonus
• Communication, Rice, & Medicine allowance

Make your next move an expert one and join us as we lead the industry into the future.

Diversity, equity and inclusion are fundamental to our enterprising culture. As a Colliers professional, you’ll work with collaborative teams comprised of people with different abilities, skills, and backgrounds where everyone is encouraged to bring their ideas, talents, capabilities, and experiences to the table.

Colliers provides equal opportunity in all employment practices.