Administrative Assistant

Prime Search Manpower Agency Inc.; Makati; On-site; PHP 167,000 - 391,000; Full time

Job summary

Prime Search Manpower Agency Inc. seeks an Administrative Assistant who will provide comprehensive support to the President and oversee daily office operations in a fast-paced environment.

You will coordinate schedules, prepare reports and documents, handle confidential information, and assist with recruitment and onboarding activities as needed. Excellent communication and organizational skills are essential.

Qualifications

• Bachelor's degree in Business Administration, Management, Office Administration, or related field preferred.
• 2+ years of experience in administrative, executive assistant, or office management roles.
• Excellent organizational and time-management skills; strong communication abilities.

Responsibilities

• Provide administrative and executive support to the President
• Manage schedules, appointments, meetings, travel arrangements, and reminders
• Coordinate with employees, clients, foreign partners, suppliers, and other stakeholders
• Prepare letters, reports, presentations, and other business documents
• Handle confidential documents and information
• Monitor and follow up on pending tasks, deadlines, and important requirements
• Assist in managing day-to-day office operations, supplies, maintenance, and administrative requirements
• Maintain organized physical and digital filing systems
• Assist with company meetings, events, and activities
• Support recruitment and documentation teams with administrative coordination when needed

Skills

Organizational skills

Time management

Communication

Multitasking

Confidentiality

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office

Google Workspace

Job description

About the role

Prime Search Manpower Agency Inc. is looking for a highly organized, proactive, and trustworthy Administrative Assistant who will also provide direct support to the President and assist in managing daily office operations.

Key responsibilities

• Provide administrative and executive support to the President
• Manage schedules, appointments, meetings, travel arrangements, and reminders
• Coordinate with employees, clients, foreign partners, suppliers, and other stakeholders
• Prepare letters, reports, presentations, and other business documents
• Handle confidential documents and information
• Monitor and follow up on pending tasks, deadlines, and important requirements
• Assist in managing day-to-day office operations, supplies, maintenance, and administrative requirements
• Maintain organized physical and digital filing systems
• Assist with company meetings, events, and activities
• Support recruitment and documentation teams with administrative coordination when needed

About you

• Bachelor's degree in Business Administration, Management, Office Administration, or related field preferred
• At least 2 years of experience in administrative, executive assistant, office management, or similar roles
• Excellent organizational and time-management skills
• Strong communication and interpersonal skills
• Proficient in Microsoft Office and Google Workspace
• Detail-oriented, reliable, proactive, and able to multitask
• Able to work independently and handle confidential information
• Professional and comfortable communicating with clients and senior management
• Preferred: Experience as an Executive Assistant, Office Manager, or in a recruitment/manpower agency