Administrative Assistant

DIWA INC.; Bataan; On-site; PHP 335,000 - 469,000; Full time

Job summary

DIWA INC. is seeking an Administrative Assistant to handle company-wide administrative tasks and provide operational support across its businesses in the Philippines.

You will manage employee records, payroll, and government filings, while coordinating with the accountant and staff. This role requires strong organization, confidentiality, and proficiency with Google Workspace tools.

Qualifications

• College graduate or at least 3 years of relevant work experience.
• Experience in administration, HR, payroll, operations, accounting support, or a similar role is preferred.
• Proficient in Google Sheets, Google Docs, Google Drive, and email.
• Familiar with spreadsheets, records, and administrative trackers.
• Familiarity with government processes is preferred (SSS, PhilHealth, Pag-IBIG, BIR).
• Strong organizational and time management skills.
• Detail oriented and able to meet deadlines; able to work independently.
• Comfortable coordinating with staff, suppliers, contractors, accountants, and government offices.

Responsibilities

• Maintain employee records, attendance, leaves, and staff schedules.
• Prepare payroll and payroll adjustments.
• Process and maintain SSS, PhilHealth, and Pag IBIG contributions and records.
• Assist with SEC, BIR, and SBMA requirements.
• Coordinate with the company accountant for required documents and filings.
• Maintain expense, revolving cash, reimbursement, and payment records.
• Organize company files, Google Drive, and administrative accounts.
• Maintain supplier and contractor records.
• Monitor deadlines and pending tasks.
• Prepare spreadsheets, trackers, reports, and other documents.

Skills

Administration

Payroll

HR operations

Google Workspace

Record keeping

Government processes

Time management

Confidentiality

Education

College graduate

Tools

Google Sheets

Google Docs

Google Drive

Email

Job description

About the role

DIWA INC. is looking for a highly organized, reliable, and proactive Administrative Assistant to handle company wide administrative tasks and provide operational support across our businesses.

Key responsibilities

• Maintain employee records, attendance, leaves, and staff schedules
• Prepare payroll and payroll adjustments
• Process and maintain SSS, PhilHealth, and Pag IBIG contributions and records
• Assist with SEC, BIR, and SBMA requirements
• Coordinate with the company accountant for required documents and filings
• Maintain expense, revolving cash, reimbursement, and payment records
• Organize company files, Google Drive, and administrative accounts
• Maintain supplier and contractor records
• Monitor deadlines and pending tasks
• Prepare spreadsheets, trackers, reports, and other documents

About you

• College graduate or at least 3 years of relevant work experience
• Experience in administration, HR, payroll, operations, accounting support, or a similar role is preferred
• Proficient in Google Sheets, Google Docs, Google Drive, and email
• Familiar with spreadsheets, records, and administrative trackers
• Familiarity with SSS, PhilHealth, Pag IBIG, BIR, and other government processes is preferred
• Strong organizational and time management skills
• Detail oriented and able to meet deadlinesAble to work independently and follow through on tasks
• Comfortable coordinating with staff, suppliers, contractors, accountants, and government offices
• Able to handle confidential company and employee information responsibly

About us

DIWA INC. is a company operating multiple businesses including property management, convenience retail, and laundry services in the Subic Bay Freeport Zone.