Admin Assistant

H.I.S GLOBAL BUSINESS, INC.; Makati; On-site; PHP 223,000 - 335,000; Full time

Benefits offered by this job

HMO Coverage

Life Insurance

Government Mandated Benefits

Night Shift Allowance

Paid Leaves & Paid Overtimes

Yearly Performance-Based Increase

Monthly Celebrations

Quarterly Engagement Activities

Job summary

H.I.S GLOBAL BUSINESS, INC. is seeking an Admin Assistant to join our HR/Admin team in Makati.

You will support daily administrative operations, facilities, and workplace management, ensuring smooth and compliant processes across government filings and internal systems. The role involves coordinating meetings and events, handling documentation, and assisting with government permits, visas, loans, and employee benefits.

Qualifications

• Bachelor's degree in HRM, Psychology, or Business Administration.
• 1–2 years of Administrative/HR Assistant experience.
• Knowledge of government compliance and statutory requirements.
• Experience with compensation and benefits is a plus.

Responsibilities

• Support daily office operations, facilities, supplies, equipment, procurement, and safety.
• Coordinate meetings, events, travel, and related expenses.
• Serve as liaison with employees, internal departments, vendors, and government offices.
• Process government-mandated benefits and statutory requirements (SSS, PhilHealth, Pag-IBIG, BIR, permits, GIS, SEC).
• Assist with visa and work permit processing for foreign nationals.
• Maintain accurate records and prepare HR/compliance reports.
• Assist HR projects, audits, and employee engagement activities.

Skills

Organizational skills

Multitasking

Coordination

English communication

Education

Bachelor's Degree in HRM/ Psychology/ Business Administration

Tools

Google Workspace

Job description

Job Description

In this position, you will hold the title of "Admin Assistant" and work closely with the HR/Admin team to support daily administrative operations and ensure the smooth and efficient functioning of the workplace. The role focuses on office administration, facilities and workplace management, government compliance, procurement, documentation, company events, and administrative systems. You will also assist in coordinating with building administration, government offices, vendors, and other company departments. You may also support administrative processes involving company loans, internal systems, employee-related administrative requirements, and other General Affairs activities.

Duties and Responsibilities

• Support daily office operations, including facilities, supplies, equipment, procurement, security, and workplace safety.
• Coordinate meetings, appointments, company events, employee activities, and business travel arrangements, including hotel, transportation, and related expenses.
• Serve as a point of contact for employees, internal departments, vendors, clients, government offices, and other external stakeholders.
• Process and monitor government-mandated benefits and statutory requirements, including SSS, PhilHealth, Pag-IBIG, BIR, Business Permits, PEZA, SEC, GIS filings, and other government transactions.
• Assist in coordinating permits, renewals, submissions, and other government compliance requirements, ensuring proper documentation and timely processing.
• Assist in visa and work permit processing for foreign nationals, including tourist visas, 9G visas, visa downgrades, extensions, and DOLE Alien Employment Permits (AEP).
• Coordinate employee benefit enrollments, updates, claims, loans, and inquiries regarding compensation, benefits, and leave entitlements.
• Coordinate with payroll providers, insurance partners, government agencies, and internal departments to support HR and administrative operations.
• Maintain accurate administrative, government, employee, and compliance records and prepare reports and documentation as required.
• Assist with HR projects, audits, employee engagement activities, and other HR and administrative duties assigned by management.

Qualifications

• Bachelor's Degree in Human Resources Management, Psychology, Business Administration, or any related field.
• At least 1-2 years of experience as an Administrative Assistant or HR Assistant, preferably with Compensation and Benefits (ComBen) experience.
• Knowledge of government compliance and statutory requirements.
• Experience handling administrative systems, company loans, or similar processes is an advantage.
• Strong organizational, multitasking, and coordination skills, with the ability to support and coordinate with a team.
• Good English communication skills, both written and verbal.
• Proficient in Google Workspace (Docs, Sheets, Slides, etc.).
• Willing to work onsite in Makati.
• Willing to work flexible schedules, including weekends, holidays, and day, mid, or night shifts.

Benefits

• HMO Coverage
• Life Insurance
• Government Mandated Benefits
• Night Shift Allowance for Night Shift Employees
• Paid Leaves & Paid Overtimes
• Yearly Performance-Based Increase
• Monthly Celebrations
• Quarterly Engagement Activities