Administration & Logistics Assistant (Xero)

Outsourcey; Philippines; On-site; PHP 335,000 - 469,000; Full time

Benefits offered by this job

Competitive salary

HR function growth

Leadership team experience

Career growth

Job summary

Outsourcey in the Philippines is seeking an organised, detail-oriented Administrative/Data Entry Associate to support our growing client operations. You will manage parcel tracking, data entry, Excel reporting, and basic tasks in Xero, ensuring accuracy and timeliness.

This role offers growth in HR functions within a fast‑growing BPO, working with a collaborative team of industry leaders who have scaled BPOs before. Strong English communication and reliability are essential.

Qualifications

• 1 year of experience in an administrative, office support or data entry role.
• Proficient with Microsoft Excel (basic to intermediate).
• Familiarity with Xero accounting software.
• Strong written and verbal English communication.
• Strong organizational and time-management skills.
• Reliable, punctual and accountable.

Responsibilities

• Track and trace parcels, deliveries and shipments, following up on outstanding or delayed items as required.
• Arrange and manage parcel, courier and package bookings.
• Complete general data entry and maintain accurate business records.
• Update and maintain Excel spreadsheets, trackers and administrative reports.
• Provide basic administrative support within Xero, including data entry and record maintenance.
• Maintain electronic files, documents and internal administrative records.
• Assist with routine back-office tasks and general administrative requirements as directed.
• Communicate updates, outstanding actions and potential issues clearly to the relevant team members.

Skills

Excel

English communication

Attention to detail

Time management

Organizational skills

Reliability

Tools

Xero

Job description

Looking to take your career to the next level? Then this role is for you!

Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support, let's shape the future of work together!

Profile Requirements

• Min 1 year of experience in an administrative, office support, data entry or similar role preferred.
• Basic to intermediate proficiency in Microsoft Excel.
• Previous exposure to Xero is highly regarded.
• Strong attention to detail and ability to complete repetitive tasks accurately.
• Good written and verbal English communication skills.
• Strong organisational and time-management skills.
• Comfortable learning new systems and following documented processes.
• Demonstrated reliability, punctuality and accountability.

Core responsibilities

• Track and trace parcels, deliveries and shipments, following up on outstanding or delayed items as required.
• Arrange and manage parcel, courier and package bookings.
• Complete general data entry and maintain accurate business records.
• Update and maintain Excel spreadsheets, trackers and administrative reports.
• Provide basic administrative support within Xero, including data entry and record maintenance.
• Maintain electronic files, documents and internal administrative records.
• Assist with routine back-office tasks and general administrative requirements as directed.
• Communicate updates, outstanding actions and potential issues clearly to the relevant team members.
• Follow established processes and procedures while maintaining a high level of accuracy.
• Provide additional junior administrative support across the business as operational requirements evolve.

Benefits

• Competitive salary
• Opportunity to shape the HR function of a rapidly growing BPO.
• Work closely with a team of industry leaders who have successfully scaled BPOs in the past.
• Career growth and development opportunities.