GENERAL SERVICES (ADMIN SUPERVISOR)

House of Franchise, Inc; Taguig; On-site; PHP 420,000 - 540,000; Full time

Job summary

House of Franchise, Inc. is seeking an Administrative Supervisor (General Services) to oversee daily administrative and support operations in Metro Manila.

The role ensures asset and inventory control, billing coordination, vehicle fleet oversight, and facilities maintenance align with cost-efficiency and regulatory requirements. The successful candidate will lead a small team, develop SOPs, monitor vendor performance, and prepare periodic reports on assets and operating expenses, while

Qualifications

• Bachelor’s degree in Business Administration, Management, or related field
• At least 4 years of supervisory-level experience
• Strong background in asset management and inventory control
• Experience in billing management and expense monitoring
• Proven experience in vehicle fleet management
• Solid knowledge of facilities and maintenance management
• Strong leadership and team supervision skills
• Excellent organizational and multitasking abilities
• Proficient in MS Office applications and inventory management systems
• Strong analytical, problem-solving, and decision-making skills
• Good communication and interpersonal skills
• Ability to work independently and handle confidential information professionally

Responsibilities

• Supervise and coordinate General Services operations and administrative support staff
• Oversee asset management, including tracking, documentation, tagging, and periodic inventory of office equipment and supplies
• Manage inventory of office supplies, ensuring proper stock levels and cost control
• Oversee billing management processes, including review, validation, tracking, and timely payment coordination
• Administer company vehicle management, including scheduling, monitoring usage, registration, insurance, and preventive maintenance
• Coordinate facilities and maintenance management activities, ensuring repairs and upkeep are completed promptly
• Develop and implement administrative policies and standard operating procedures
• Monitor vendor performance and manage service contracts
• Prepare reports related to assets, billing, maintenance, and operational expenses
• Ensure compliance with company policies and regulatory requirements
• Identify process improvements to enhance efficiency and reduce operational costs

Skills

Leadership

Organizational skills

Analytical thinking

Communication

Confidentiality

Asset management

Inventory control

Problem-solving

Decision-making

Education

Bachelor’s degree in Business Administration or related field

Tools

MS Office

Inventory management systems

Job description

The Administrative Supervisor (General Services) is responsible for overseeing daily administrative and general services operations to ensure efficiency, compliance, and cost-effectiveness. This role supervises support staff and manages core functions including asset and inventory control, billing processes, vehicle fleet oversight, and facilities maintenance. The position plays a key role in maintaining smooth office operations and supporting overall organizational objectives.

Key Responsibilities:

• Supervise and coordinate General Services operations and administrative support staff


• Oversee asset management, including tracking, documentation, tagging, and periodic inventory of office equipment and supplies


• Manage inventory of office supplies, ensuring proper stock levels and cost control


• Oversee billing management processes, including review, validation, tracking, and timely payment coordination


• Administer company vehicle management, including scheduling, monitoring usage, registration, insurance, and preventive maintenance


• Coordinate facilities and maintenance management activities, ensuring repairs and upkeep are completed promptly


• Develop and implement administrative policies and standard operating procedures


• Monitor vendor performance and manage service contracts


• Prepare reports related to assets, billing, maintenance, and operational expenses


• Ensure compliance with company policies and regulatory requirements


• Identify process improvements to enhance efficiency and reduce operational costs

Job Qualifications:

• Bachelor’s degree in Business Administration, Management, or related field


• At least 4 years of supervisory-level experience, preferably in General Services or administrative operations


• Strong background in asset management and inventory control


• Experience in billing management and expense monitoring


• Proven experience in vehicle fleet management


• Solid knowledge of facilities and maintenance management processes


• Strong leadership and team supervision skills


• Excellent organizational and multitasking abilities


• Proficient in MS Office applications and inventory management systems


• Strong analytical, problem-solving, and decision-making skills


• Good communication and interpersonal skills


• Ability to work independently and handle confidential information professionally