Admin Associate

Primus@Knowledge Specialist Inc.; Taguig; On-site; PHP 223,000 - 335,000; Full time

Job summary

Primus Knowledge Specialist Inc. in Taguig seeks an Administrative Associate to provide entry-level administrative support, maintaining a clean, organized, and efficient office, handling routine clerical tasks and daily operations.

You will assist with housekeeping, reception, events, onboarding, and IT coordination, while supporting HR in onboarding new employees and handling documentation.

Qualifications

• Bachelor's degree in Office Administration or related field.

Responsibilities

• Coordinate housekeeping and facility upkeep with vendors.

Job description

JOB SUMMARY

The Administrative Associate provides entry-level administrative support to ensure the smooth functioning of the office, handling routine clerical tasks and assisting with daily operations. This role supports general office needs and serves as a resource for maintaining a clean, organized, and efficient workplace.

KEY ROLES AND RESPONSIBILITIES

1. Housekeeping & Sanitation

• Coordinates housekeeping services across head and regional offices, ensuring daily cleanliness, sanitation, and safety standards.




• Schedule regular deep-cleaning and facility upkeep, coordinating with vendors for specialized services when needed.

2. Administrative Support

• Handles of incoming and outgoing correspondences / communication (generic emails, mails, phone calls).




• Handles of visitors’ access and reception duties and attends to requirements of office visitors.




• Coordinates office events, travel arrangements, company vehicle reservations, and logistics-related activities for company events and meetings.




• Assists HR in the onboarding of new employees; handles the issuance of access cards and assists in workstation set-up, among others.




• Handles meeting room scheduling and reservations.




• Coordinates with the IT Department or external providers for IT-related requirements of employees – software, hardware, networking needs, etc.




• Assists with filing, photocopying, scanning, and organizing documents, as requested.




• Provides any other assistance to employees, as requested.

3. Office Supplies and Equipment

• Monitors inventory of supplies and equipment and handles replenishment requests as necessary.




• Accepts, processes, and releases requests for office supplies and equipment maintenance.




• Prepares and submits inventory reports.

4. Performs other tasks to be assigned from time to time.

QUALIFICATIONS

• Bachelor's Degree in Office Administration, Business Administration, or any related field.




• 2 years Experience in administrative support, office coordination, or clerical work is an advantage.




• Proficient in Microsoft Office (Word, Excel, PowerPoint) and general computer applications.




• Knowledge of office equipment, inventory management, and basic office procedures.




• Strong organizational, communication, and customer service skills with the ability to handle multiple tasks.




• Detail-oriented, proactive, and able to maintain confidentiality and accuracy in administrative work.




• Willing to support office operations, employee onboarding, event coordination, and other administrative functions as needed.