Admin Staff

Polematrix Systems & Construction, Inc; Valenzuela; On-site; PHP 279,000 - 424,000; Full time

Job summary

Polematrix Systems & Construction, Inc. in Valenzuela, Metro Manila is seeking an Administrative/Facilities Coordinator to support daily office operations and workplace services. You will manage assets, supplies, inventory, and documentation to ensure smooth business operations.

The role emphasizes accurate recordkeeping, scheduling and coordination of facilities, vehicles, and safety compliance, with strong communication and attention to detail required.

Qualifications

• Bachelor's degree in Psychology, Human Resources, Business Administration, or related field.
• Proficiency with Microsoft Excel, Word and PowerPoint.
• Knowledge of office administration, facilities coordination, and inventory monitoring processes.
• Familiarity with occupational safety and health requirements and workplace safety procedures.
• Strong coordination and scheduling abilities.
• Excellent communication and interpersonal skills.
• Strong attention to detail and recordkeeping.
• OSH training certification or equivalent is an advantage.

Responsibilities

• Facilitates issuance, tracking, and inventory monitoring of company assets, office supplies, and workplace resources
• Monitors vehicle usage, preventive maintenance schedules, repairs, and operational documentation to support readiness and compliance
• Tracks equipment usage, maintenance schedules, and operational status to support proper utilization and availability
• Monitors the maintenance and repair schedules of company facilities, vehicles, and equipment and coordinates service requirements with concerned providers
• Maintains accurate inventory records, asset monitoring logs, and administrative documentation

Skills

Coordination and scheduling

Communication and interpersonal skills

Attention to detail and recordkeeping

Education

Bachelor's degree in Psychology, Human Resources, Business Administration, or related field

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

About the role

Coordinates day-to-day administrative requirements including office facilities, supplies, and workplace support services to support smooth business operations.

Key responsibilities

• Facilitates the issuance, tracking, and inventory monitoring of company assets, office supplies, and workplace resources

• Monitors vehicle usage, preventive maintenance schedules, repairs, and operational documentation to support readiness and compliance

• Tracks equipment usage, maintenance schedules, and operational status to support proper utilization and availability

• Monitors the maintenance and repair schedules of company facilities, vehicles, and equipment and coordinates service requirements with concerned providers

• Maintains accurate inventory records, asset monitoring logs, and administrative documentation

Qualification

• Bachelor's degree in Psychology, Human Resources, Business Administration, or related field

• Knowledgeable in office productivity tools such as Microsoft Excel, Microsoft Word, and Microsoft PowerPoint

• Basic knowledge of office administration, facilities coordination, and inventory monitoring processes

• Basic knowledge of occupational safety and health requirements and workplace safety procedures

• Good coordination and scheduling skills

• Good communication and interpersonal skills

• Good attention to detail and recordkeeping skills

• Occupational Safety and Health (OSH) training certification or equivalent workplace safety training is an advantage