Admin Staff

Smash Marketing Corporation; Quezon City; On-site; PHP 279,000 - 446,400; Full time

Benefits offered by this job

Performance Bonus

Anniversary Gifts

Annual Appraisal

Holiday Gifts

Incentives

Annual Company Trip

Employee Discount

Job summary

Smash Marketing Corporation, located in Quezon City, is seeking an Executive Administrative Assistant to support inventory management and assist in preparing invoices, sales, and purchase orders. The role demands at least 2 years of relevant experience and a Vocational Diploma or Bachelor's Degree in Business Studies or equivalent. Candidates must be proficient in MS Office and possess strong planning and time management skills. A performance bonus and annual company trip are part of the benefits offered.

Qualifications

• At least 2 years of working experience in the related field.
• Preferably 1-4 years of experience in Clerical/Administrative Support.
• Up-to-date with advancements in office gadgets and applications.

Responsibilities

• Manage inventory and assist in preparing invoices and sales orders.
• Support supply chain procedures and other administrative tasks.
• Prepare confidential documents and reports.
• Act as the point of contact for executives and clients.

Skills

Excellent knowledge of MS Office

MS PowerPoint

MS Excel

Proficiency in English and Filipino

Planning and time management skills

Ability to multitask

Education

Vocational Diploma/Short Course Certificate or Bachelor's/College Degree

Job description

On-site - Quezon City | 1-3 Years Experience | Diploma | Full-time

Employee Recognition and Rewards

Performance Bonus, Anniversary Gifts, Annual Appraisal, Holiday Gifts, Incentives

Government Mandated Benefits

Annual Company Trip, Employee Discount

Professional Development

Roles and Responsibilities

• Inventory Management
• Assisting in preparing and monitoring invoices, sales & purchase orders
• Logistics-related tasks
• Supporting supply chain procedures
• Other accounting and purchasing administrative tasks
• Help implement new programs, procedures, methods, and systems
• Conduct fiscal reviews, surveys, and collect information on administrative matters
• Responsible for preparation of confidential documents and reports
• Act as the point of contact between the executives and internal/external clients
• Undertake the tasks of receiving calls, take messages and routing correspondences
• Handle requests and queries appropriately
• Produce monthly sales report
• Develop and carry out an efficient documentation and filing system
• Proven experience as an executive administrative assistant, senior executive assistant or in other secretarial position
• Full comprehension of office management systems and procedures
• Works with discretion and keeps confidentiality

Requirements

• Candidate must possess at least Vocational Diploma/Short Course Certificate, Bachelor's/College Degree in Business Studies/Administration/Management, Marketing, Secretarial or equivalent.
• At least 2 years of working experience in the related field is required for this position.
• Preferably 1-4 years of experience in Clerical/Administrative Support or equivalent.
• Excellent knowledge of MS Office, MS PowerPoint, MS Excel.
• Proficiency in English and Filipino.
• Exemplary planning and time management skills.
• Up-to-date with advancements in office gadgets and applications.
• Ability to multitask and prioritize daily workload.
• High level verbal and written communication skills.