Sales Admin Coordinator

Ubitech Medical Solutions Corp.; Quezon City; On-site; PHP 201,000 - 335,000; Full time

Benefits offered by this job

Performance Bonus

Annual Appraisal

Health Maintenance Organization (HMO)

Company Social Events

Maternity & Paternity Leave

Sick Leave

Vacation Leave

Maternity & Paternity Leave

Sick Leave

Vacation Leave

Solo Parent Leave

Job summary

A healthcare solutions provider in Quezon City seeks a Sales Administrative Staff to support organizational efficiency. The role involves maintaining office organization, managing communication, documenting processes, and providing a professional presence for customers. Candidates must hold a Bachelor's degree and possess strong communication, attention to detail, and organizational skills. The position offers a full-time contract with various employee perks, including bonuses and health insurance.

Qualifications

• Bachelor's degree required.
• 1–3 years of relevant experience.
• Strong written and verbal communication skills.
• Excellent organizational abilities and attention to detail.
• Proficiency with Google Spreadsheets and basic office software.

Responsibilities

• Maintain a well-organized and efficient office environment.
• Prepare and organize documents, reports, and presentations.
• Schedule and coordinate meetings, including room setup.
• Coordinate travel logistics for team members.
• Input and update data in relevant databases.
• Provide general administrative support as needed.
• Serve as a point of contact for customers.
• Address and resolve administrative issues promptly.

Skills

Attention to Details

Communication Skills

Written and Verbal Communication Skills

Organizational Skills

Reports Coordination Skills

Interpersonal Skills

Education

Bachelor's degree

Tools

Google Spreadsheets

Job description

On-site - Quezon City 1-3 Yrs Exp Bachelor Full-time

Employee Recognition and Rewards

Performance Bonus, Annual Appraisal, Employee Recognition Program, Incentives

Insurance Health & Wellness

HMO

Others

Company Social Events

Professional Development

Professional Development

Maternity & Paternity Leave, Sick Leave, Solo Parent Leave, Vacation Leave

Scope of Appointment

As a vital member of the company, the sales administrative staff will play a vital role in supporting the efficient functioning of our organization. He/She is responsible for a variety of administrative duties that support our team's overall performance and productivity.

Key Responsibilities

• 1. Office Management:
  • Maintain a well-organized and efficient office environment.
  • Accomplish day to day administrative tasks to guarantee efficient workflow.
  • Manage incoming calls, emails, and correspondence.
  • Effectively communicate with customers and management and colleagues.
• 3. Documentation and Filing:
  • Prepare and organize documents, reports, and presentations.
  • Sales Invoice, Official Receipts, Billing Statements, Vouchers
  • Maintain accurate and up-to-date filing systems for easy retrieval.
• 4. Meeting Coordination:
  • Schedule and coordinate meetings, including room setup and logistical arrangements.
  • Prepare meeting agendas and document minutes as required.
• 5. Travel Arrangements:
  • Coordinate travel logistics for team members, including booking accommodations and transportation.
• 6. Data Entry and Record-Keeping:
  • Input and update data in relevant databases and systems.
  • Google Spreadsheets
  • Ensure accurate record-keeping for various administrative functions.
• 7. Administrative Support:
  • Provide general administrative support to team members as needed.
  • Assist in the preparation of expense reports and financial documentation.
• 8. Customer Interaction:
  • Serve as a point of contact for customers and visitors, maintaining a professional and welcoming demeanor.
• 9. Problem Solving:
  • Address and resolve administrative issues promptly and effectively.
  • Anticipate and proactively mitigate potential challenges.

Attention to Details Communication Skills Written and Verbal Communication Skills Organizational Skills Reports Coordination Skills Interpersonal Skills