Admin Staff

SAN YANG INTERTRADE CORP; Quezon City; On-site; PHP 260,000 - 420,000; Full time

Job summary

SAN YANG INTERTRADE CORP in Quezon City is seeking an organized Administrative Support to assist the engineering team with scheduling, travel planning, and document management. You will coordinate meetings, track deadlines, and handle logistics for multiple engineers.

Responsibilities include maintaining project documentation, ensuring version control, assisting in reports and proposals, and supporting procurement and safety compliance.

Qualifications

• Bachelor’s degree in Business Management or Civil Engineering or equivalent.
• 2+ years of administrative support experience in engineering/technical environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication abilities.

Responsibilities

• Manage and maintain schedules for the engineering team, including meetings, deadlines, and project timelines.
• Coordinate travel arrangements, expense reports, and other logistical needs for team members.
• Organize and schedule appointments of VGM and GM.
• Book travel arrangements.
• Liaise with executives and admin to handle requests and queries from senior managers.
• Organize and maintain engineering documentation, including project plans, technical drawings, and specifications.
• Ensure proper version control and archiving of documents.
• Assist in the preparation of technical reports, proposals, and other project-related materials.
• Assist in tracking and adhering to safety and regulatory requirements.
• Assist in tracking project milestones and deliverables.
• Help with procurement processes, such as tracking purchase orders and inventory for engineering supplies.
• Support the team in adhering to safety and regulatory requirements.
• Perform other related administrative tasks as needed to support the team and ensure smooth operations.

Skills

Time management

Communication

Organization

Attention to detail

Discretion

Self-motivated

Interpersonal skills

Education

Bachelor’s degree in Business Management or Civil Engineering

Tools

Microsoft Office

Project management software

Job description

KEY RESPONSIBILITIES:

AdministrativeSupport

• Manage and maintain schedules for the engineering team, including meetings, deadlines, andproject timelines.

• Coordinatetravelarrangements,expensereports,andotherlogisticalneedsforteammembers.

• OrganizeandscheduleappointmentsofVGM,andGM.

• Booktravelarrangements

• Liaisewithexecutivesandadmintohandlerequestsandqueriesfromseniormanagers.

DocumentManagement

• Organize and maintain engineering documentation, including project plans, technical drawings, and specifications.

• Ensureproperversioncontrolandarchivingofdocuments.

• Assistinthepreparationoftechnicalreports,proposals,andotherproject-relatedmaterials.

ProjectSupport

• Assistintrackinginadheringtosafetyandregulatoryrequirements.

• Assistintrackingprojectmilestoneanddeliverables

• Helpwithprocurementprocesses,suchastrackingpurchaseordersandinventoryforengineering supplies.

• Supporttheteaminadheringtosafetyandregulatoryrequirements.

OtherDuties

• Perform other related administrative tasks as needed to support the team and ensure smooth operations.

JOBQUALIFICATIONSANDSKILLSREQUIRED

Bachelor’sdegreeinBusinessManagement/CivilEngineeringCivilEngineerand/orgraduateof Engineering or its equivalent.

• 2+yearsofadministrativesupportexperience,preferablyinanengineeringortechnical environment.

• ProficiencyinMicrosoftOfficeSuite(Word,Excel,PowerPoint,Outlook).

• Strongorganizationalandtimemanagementskills.

• Excellentwrittenandverbalcommunicationabilities.

• Attentiontodetailandtheabilitytohandlesensitiveinformationwithdiscretion.

• Familiaritywithprojectmanagementtoolsorengineeringsoftwareisaplus.

• Knowledgeofengineeringterminologyandworkflows.

OTHERPERSONNAL CHARACTERISTICS

• Well-groomed&manneredandprojectsprofessionalism

• Withgoodinterpersonalskills

• Demonstratesintegrity

• Self-motivated;confident& energetic

• Willingnesstolearnandbetrained

• Flexible-abletoadapttorapidlychanging situations

• Goal-oriented-abletofocusonmeetingallperformancetargets

• Strong communicator