Admin Staff

Alphatruk Philippines Inc.; Bulacan; On-site; PHP 223,200 - 334,800; Full time

Job summary

A logistics company in Bulacan is looking for an Administrative Support staff to assist the Parts Department. Responsibilities include making quotations, handling billing, and ensuring smooth communication with clients and suppliers. The ideal candidate should have a Bachelor's degree in Business Administration, 1-2 years of experience, and strong skills in multitasking, detail orientation, and customer service. Advanced MS Office skills are required to perform administrative duties efficiently.

Qualifications

• Graduate of Bachelor's Degree in Business Administration or related course.
• At least 1-2 years of related experience.
• Effective communication skills and customer service orientation.

Responsibilities

• Provide administrative support to the Parts Department.
• Make quotations and billings.
• Assist in processing parts orders and coordinate with warehouse.

Skills

Effective communication skills

Customer service skills

Attention to detail

Multitasking abilities

Advanced computer skills (MS Office)

Education

Bachelor's Degree in Business Administration or related course

Tools

MS Office (Word, Excel)

Job description

Job Qualifications:

• A Graduate of Bachelor's Degree in Business Administration or any related course
• With at least 1-2 years of related experience
• Knows how to communicate effectively
• Exemplifies customer service skills
• Responsible and result-oriented
• With keen attention to detail
• Has the ability to multitask as needed
• Advanced computer skills (MS Office - Word, Excel)

Job description:

• Providing administrative support to the Parts Department and implementing all processes.
• Making Quotations and Billings.
• Assist the manager in processing parts orders from requisitions and ensuring that item was pulled out from the inventory.
• Coordinate with the warehouseman and rider for the scheduled pick-up and delivery of parts.
• Coordinate with suppliers in a professional manner for availability and ensure order fulfillment.
• Communicating with clients for collection of payments.
• Assist in handling customer complaints and concerns about parts.
• Filing and safekeeping of necessary parts documents like invoices and receipts.
• Handle petty cash funds for the department for necessary expenses of the department and coordinate with the accounting department for the replenishment report.
• Performing additional duties assigned by the supervisor if needed.