Admin Associate

Big Trucks Corporation / HINO Cagayan de Oro; Philippines; Vor Ort; PHP 300.000 - 420.000; Vollzeit

Zusammenfassung

Big Trucks Corporation / HINO Cagayan de Oro seeks an organized Administrative Assistant within the Parts and Service Department. You will support billing, inventory control, and document administration to ensure smooth operations and accurate records.

The role requires attention to detail, strong communication, and proficiency in MS Office with exposure to inventory or billing software. Collaborative teamwork is essential in this busy environment.

Qualifikationen

• Bachelor's degree in business administration or related field preferred.
• Minimum 1-2 years of administrative experience.
• Proficiency in Microsoft Office Suite (Excel, Word) and experience with inventory management or billing software.
• Strong organizational skills with exceptional attention to detail and accuracy in data entry and record-keeping.
• Excellent communication skills and ability to work collaboratively with team.

Aufgaben

• Billing Management: Process and manage all billing activities for parts and service operations, ensuring invoicing accuracy and timely payment collection.
• Inventory Control: Maintain and monitor parts inventory levels, track stock movements, and coordinate reordering for optimal availability.
• Document Administration: Prepare, organize, and maintain departmental documents including work orders, service records, purchase orders, and compliance files.
• Departmental Support: Provide administrative support to the Parts and Service Department, including scheduling, correspondence, and customer communications.
• Data Entry & Reporting: Input transactions into systems, generate reports on billing and inventory metrics, and maintain organized records for audit purposes.

Ausbildung

Bachelor's degree in business administration or related field preferred

Tools

Microsoft Office Suite

Billing software

Inventory management software

Jobbeschreibung

• Billing Management: Process and manage all billing activities for parts and service operations, ensuring accurate invoicing and timely payment collection




• Inventory Control: Maintain and monitor parts inventory levels, track stock movements, and coordinate reordering to ensure optimal availability




• Document Administration: Prepare, organize, and maintain departmental documents including work orders, service records, purchase orders, and compliance files




• Departmental Support: Provide comprehensive administrative support to the Parts and Service Department, including scheduling, correspondence, and customer communications




• Data Entry & Reporting: Accurately input transactions into systems, generate reports on billing and inventory metrics, and maintain organized records for audit purposes

Qualifications:

• Bachelor's degree in business administration or related field preferred




• Minimum 1-2 years of administrative experience




• Proficiency in Microsoft Office Suite (Excel, Word) and experience with inventory management or billing software




• Strong organizational skills with exceptional attention to detail and accuracy in data entry and record-keeping




• Excellent communication skills and ability to work collaboratively with team