Admin & Operations Officer (Part-Time)

Famous Belgian Waffles - One Ayala; Makati; On-site; PHP 132,000 - 158,000; Part time

Job summary

Famous Belgian Waffles - One Ayala is seeking a Part-time Admin & Operations Officer to support compliance, inventory and day-to-day branch operations across three kiosks in Makati. The role emphasizes reliability, initiative, and ability to work with minimal supervision in a small business environment.

The candidate will handle government transactions, inventory ordering, staff coordination, and reporting to management. Flexible schedule and supportive team culture offered.

Qualifications

• Dependable and detail‑oriented
• Organized with good communication and follow‑through
• Willing to learn new processes and handle various responsibilities
• Comfortable traveling between branches and visiting Makati government offices

Responsibilities

• Visit government offices in Makati to process permits, registrations, and payments.
• Coordinate with agencies (SSS, Pag-IBIG, PhilHealth, BIR) on requirements and deadlines.
• Prepare and maintain company documents, receipts, and compliance records.
• Monitor deadlines for permits and renewals and report to management.
• Monitor inventory across three kiosks and coordinate stock transfers.
• Provide updates on branch conditions, inventory status, and operational issues.

Skills

Dependable

Organized

Detail-oriented

Willing to learn

Proactive

Resourceful

Good communication

Independent

Team coordination

Tools

Spreadsheets

Digital forms

Messaging apps

Job description

JOB DESCRIPTION

About the Role

We are a small food and beverage company operating three kiosk branches along Ayala Avenue, Makati City. We are looking for a dependable, flexible, and hands‑on Part-time Admin & Operations Officer to support our administrative and compliance requirements, inventory management, and day‑to‑day branch operations.

This role is ideal for someone who is organized, resourceful, willing to learn, and capable of completing tasks with minimal supervision. We value reliability, initiative, attention to detail, and the ability to adapt to the changing needs of a small business.

Key Responsibilities

1. Compliance and Administrative Support — 40%

• Visit relevant government offices within Makati City to process, submit, and follow up on permits, registrations, clearances, payments and other compliance requirements.

• Coordinate with government offices (including SSS, Pag-ibig, Philhealth, BIR, etc.) regarding documentary requirements, application status, deadlines, and pending concerns.

• Prepare, organize, and maintain company documents, receipts, forms, and compliance records (including updating BIR books, encoding VAT-related expenses, etc.)

• Monitor upcoming deadlines for permits, renewals, submissions, and other administrative obligations.

• Handle general administrative errands and transactions on behalf of management.

• Provide regular updates on completed tasks, pending requirements, and issues requiring management attention.

2. Inventory Management and Ordering – 30%

• Monitor inventory levels and stock movement across all three kiosk branches.

• Conduct periodic physical inventory counts and check for discrepancies between actual stocks and recorded quantities.

• Prepare and coordinate inventory orders based on stock levels, sales, and branch requirements.

• Monitor stock availability to prevent shortages, overordering, and unnecessary wastage.

• Coordinate stock replenishment and transfers between branches when necessary.

• Maintain accurate inventory records and flag unusual consumption, losses, or discrepancies.

3. Staff Monitoring and Branch Operations – 20%

• Attend online training sessions held by Famous Belgian Waffles Head Office, record such meetings, summarize and encode learnings, and ensure staff is able to understand such learnings.

• Monitor branch readiness, overall kiosk condition, and adherence to operational standards.

• Check daily sales reports and flag unusual discrepancies or significant changes in sales performance.

• Coordinate with staff to address routine operational concerns and report significant issues to management.

• Help ensure that all branches have adequate supplies and are operating smoothly.

• Submit concise updates on branch conditions, staff concerns, inventory status, and other operational matters.

4. General Operational Support – 10%

• Assist management with other reasonable administrative and operational tasks as needed.

• Identify operational issues and recommend practical solutions.

• Take ownership of assigned tasks and ensure timely completion with minimal supervision.

Qualifications

• Dependable, honest, organized, and detail‑oriented.

• Willing to learn new processes and handle a variety of responsibilities.

• Proactive, resourceful, and capable of working independently.

• Comfortable traveling between branches and visiting government offices within Makati City.

• Basic computer skills, including spreadsheets, digital forms, and messaging applications.

• Good communication, coordination, and follow‑through.

• Previous experience in administration, government transactions, inventory management, retail, or food and beverage operations is an advantage but not required.

Work Arrangement and Compensation

• Part‑time position with a monthly compensation of ₱13,000.

• Flexible work schedule coordinated with management and based on operational priorities.

• Work will involve government offices, administrative errands, and visits to the company's three kiosk branches.

• Work‑related transportation and other approved expenses will be handled according to company policy.

• Specific working hours, reporting arrangements, and performance expectations will be discussed during hiring.

What We Are Looking For

We need someone who is willing to roll up their sleeves and handle practical tasks that keep a small business running. The ideal candidate does not need to know everything immediately but must be willing to learn, follow instructions, solve problems, and complete assignments without constant reminders.

We value someone who takes responsibility, communicates progress clearly, pays attention to details, and can be trusted to handle both administrative errands and routine operational responsibilities.

The right person is someone who gets things done, follows through, and helps management keep the business organized and running smoothly.