Admin Assistant w/ Bookkeeping (Hybrid)

Prime System Solutions; Quezon City; Hybrid; PHP 240,000 - 420,000; Full time

Benefits offered by this job

Prime Office Location

Modern Workspace

Paid Leave

HMO Benefits

Government-Mandated Benefits

Collaborative culture

Job summary

Prime System Solutions is seeking a Bookkeeping & Administrative Assistant in a hybrid role based in Quezon City. You will work with the administrative team and the President, handling bookkeeping, payroll support, invoicing, data reporting, and document management.

The job suits a detail-oriented team player who thrives in a startup environment and loves organized checklists and deadlines. Key responsibilities include processing purchasing/shipping requests, maintaining inventory, payroll

Qualifications

• Strong Excel/Sheets experience is a must.
• Exposure to Microsoft Office and Google Workspace.
• Strong organizational and multi-tasking skills.
• Excellent interpersonal and communication skills.
• True team player with the ability to work independently.
• Ability to learn quickly in a start-up environment.
• Reliable, punctual, responsible, and possesses a positive attitude.
• Detail oriented, with the discipline to manage daily/weekly/monthly/quarterly deadlines.
• Confidential handling of financial and personnel information.

Responsibilities

• Review and process purchasing and shipping requests.
• Maintain inventory in a timely and accurate manner.
• Assist with processing payroll each pay cycle.
• Prepare client and internal data reports and notices.
• Assist the bookkeeping department with day-to-day tasks.
• Handle various invoicing tasks.
• Track government filings and ensure deadlines are met.
• Assist in maintaining the integrity of the company’s database.
• Answer the phone, take detailed messages, and route calls.
• Take on ongoing ad-hoc projects as requested.

Skills

Excel/Sheets

Microsoft Office

Google Workspace

Organizational skills

Interpersonal skills

Independent work

Learning quickly

Reliability & punctuality

Detail orientation

Calendar management

Tools

Excel/Sheets

Microsoft Office

Google Workspace

Job description

Shift Schedule & Work Setup:

• Eastern Timezone (Night Shift in PH)


• Hybrid Setup (3x Office, 2x WFH weekly)|Office Location:(GreatWork Studio) ABDC Building, Sct. Rallos, cor Sct. Tuason St, Diliman, Quezon City, Metro Manila

Job Summary:

We're looking for a Bookkeeping & Administrative Assistant to join our team! In this role, you’ll work directly with our administrative team and the President of the company. The ideal candidate is a driven, hardworking, detail-oriented team player who can work independently and is comfortable in a start-up environment. If you love checklists, deadlines, and making sure nothing falls through the cracks, we want to hear from you.

Key Responsibilities:

• Review and process purchasing and shipping requests


• Maintain inventory in a timely and accurate manner


• Assist with processing payroll each pay cycle


• Prepare client and internal data reports and notices


• Assist the bookkeeping department with day-to-day tasks


• Handle various invoicing tasks


• Track government filings and ensure deadlines are met


• Assist in maintaining the integrity of the company’s database


• Answer the phone, take detailed messages, and route calls


• Take on ongoing ad-hoc projects as requested

Skills, Knowledge, and Expertise

The ideal candidate should demonstrate the following skills and qualifications:

• Strong Excel/Sheets experience is a must.


• Exposure to Microsoft Office and Google Workspace.


• Strong organizational and multi-tasking skills.


• Excellent interpersonal and communication skills.


• True team player with the ability to work independently.


• Ability to learn quickly in a start-up environment.


• Reliable, punctual, responsible, and possesses a positive attitude.


• Detail oriented, with the discipline to manage a recurring calendar of daily, weekly, monthly, and quarterly deadlines.


• Comfortable handling confidential financial and personnel information with discretion.

Why You’ll Love Working with Us:

• Prime Office LocationConvenient location with easy access to public transportation, dining, and nearby establishments.


• Modern WorkspaceEnjoy a comfortable, well-equipped office with modern amenities.


• Paid LeaveTake time off to recharge, starting upon regularization.


• HMO BenefitsComprehensive healthcare coverage as soon as you’re regularized.


• Government-Mandated BenefitsAll statutory benefits such as SSS, PhilHealth, and Pag-IBIG are fully provided.


• Fun & Collaborative CultureBe part of a dynamic team that values creativity, innovation, and teamwork.

NOTE:

This is afull-timeemployment position andNOTan Independent Contractor arrangement. It comes withgovernment-mandated contributions and benefits.

A background check is part of our hiring process and will be completed before moving to the job offer stage. We kindly ask applicants to have the necessary details ready in advance to keep things smooth and hassle-free.