Administrative Assistant

Secure Information Technology Corp.; Makati; On-site; PHP 279,000 - 390,600; Full time

Job summary

A leading hospitality firm in Makati is looking for an Administrative Support Coordinator to manage executive schedules, coordinate restaurant operations, and assist with customer inquiries. The role requires a graduate in Business Administration or a related field, with at least 1 year of experience, particularly in food and beverage operations. Strong organizational skills and proficiency in MS Office/Google Workspace are essential. This position may require flexible hours based on restaurant operations.

Qualifications

• At least 1 year experience in admin, restaurant, or hospitality setting.
• Experience in F&B operations is a strong advantage.
• Good communication skills (English & Filipino).

Responsibilities

• Manage the Co-Owner’s calendar, meetings, and daily priorities.
• Liaise between management, kitchen, and service teams.
• Communicate with suppliers for orders, quotations, and deliveries.
• Record and track expenses, reimbursements, and petty cash.
• Respond to inquiries from clients, partners, and event bookings.

Skills

Highly organized

Detail-oriented

Ability to multitask

Strong coordination skills

Trustworthy

Customer-oriented

Education

Graduate of Business Administration, Hospitality, HRM, or related field

Tools

MS Office

Google Workspace

Job description

KEY RESPONSIBILITIES

• Executive & Administrative Support
  • Manage the Co-Owner’s calendar, meetings, and daily priorities
  • Prepare reminders for deadlines, deliveries, and payments
  • Draft letters, memos, emails, and internal communications
  • Organize and maintain digital and physical files (contracts, permits, supplier records)
  • Coordinate travel, errands, and personal business matters as needed
• Restaurant Operations Coordination
  • Liaise between management, kitchen, and service teams
  • Track daily operational concerns and escalate urgent matters
  • Monitor branch maintenance requests and follow-ups
  • Assist in scheduling staff meetings and trainings
  • Help consolidate daily sales and operations reports
• Supplier & Purchasing Assistance
  • Communicate with suppliers for orders, quotations, and deliveries
  • Track purchase orders and delivery schedules
  • Maintain supplier database and price lists
  • Assist in canvassing for new suppliers and services
  • Monitor inventory concerns reported by branches
• Basic Finance & Documentation
  • Record and track expenses, reimbursements, and petty cash
  • Assist in preparing payment requests to accounting
  • Organize invoices, receipts, and billing documents
  • Help prepare payroll-related documents and timesheets
  • Maintain permit renewals and government compliance files
• Customer & Marketing Support
  • Respond to inquiries from clients, partners, and event bookings
  • Assist in reservations coordination and private event requests
  • Support social media posting and coordination with marketing
  • Help manage customer feedback and follow-ups
• Confidential & Personal Assistance
  • Handle sensitive business information with discretion
  • Assist in personal errands related to business operations
  • Serve as the Co-Owner’s point person for internal concerns

QUALIFICATIONS

• Graduate of Business Administration, Hospitality, HRM, or related field
• At least 1 year experience in admin, restaurant, or hospitality setting
• Experience in F&B operations is a strong advantage
• Proficient in MS Office / Google Workspace
• Good communication skills (English & Filipino)

SKILLS & COMPETENCIES

• Highly organized and detail-oriented
• Ability to multitask in a fast-paced environment
• Strong coordination and follow-up skills
• Trustworthy and able to handle confidential matters
• Basic understanding of restaurant operations
• Customer-oriented and professional attitude

WORK CONDITIONS

• May require occasional branch visits
• Flexible schedule depending on restaurant operations
• Works closely with kitchen, service, and suppliers
• Possible weekend coordination when needed

KEY PERFORMANCE INDICATORS (KPIs)

• 100% on-time coordination of meetings and schedules
• Zero missed supplier follow-ups
• Accurate filing of invoices and permits
• Timely response to inquiries within 24 hours
• Organized documentation system maintained

If you are interested, you may send me a direct message.