Administrative Assistant

Pablo's Peri Peri Restaurant; Manila; On-site; PHP 279,000 - 390,600; Full time

Job summary

A restaurant in Manila seeks an Administrative Assistant to support daily operations and manage administrative tasks. Responsibilities include handling employee records, monitoring cash collections, and preparing financial reports. Candidates must have a relevant degree, experience in admin support, and proficiency in Microsoft Office. This role is onsite with a 6-day work schedule.

Qualifications

• At least 1-2 years of experience in administrative support, preferably in food service or retail.
• Basic understanding of HR practices and financial recording.
• Proficient in Microsoft Office, especially Excel or Google Sheets.

Responsibilities

• Perform general administrative and HR-related tasks.
• Monitor and verify daily sales and cash collections.
• Prepare and maintain financial summaries and reports.
• Coordinate with the Procurement/Purchasing Team regarding expenses.

Skills

Organized

Trustworthy

Communication

Interpersonal skills

Education

Bachelor's degree in Business Administration, HR Management, Accounting

Tools

Microsoft Excel

Google Sheets

Job description

Employment Type: Full-Time (Onsite)

Reports to: HR/Admin Manager & Finance Department

Overview:

The Administrative Assistant supports the daily operations and administrative side of the restaurant by handling a mix of administrative, human resources, and basic finance-related tasks. This role ensures smooth coordination between store operations, staff, and management through accurate documentation, record-keeping, and reporting daily activities at the store such as sales collections, staff performance, operations concerns, etc.

Key Responsibilities:

• Perform general administrative and HR-related tasks, including maintaining employee records, attendance, performance; assisting in recruitment and onboarding; preparing reports and correspondence; organizing files and documents; and coordinating with management, government offices for compliance and operational needs.
• Monitor and verify daily sales and cash collections, ensuring accurate reconciliation of POS, GCash, and other payment channels, and reports it to the Finance.
• Prepare and maintain simple financial summaries, fund requests, and petty cash reports for management review.
• Coordinate with the Procurement/Purchasing Team in tracking store expenses, supplier payments, and purchases, ensuring all transactions are properly documented (invoices and receipts)
• Uphold confidentiality and integrity in handling financial and employee-related information or concerns.
• Communicate effectively with the store team (Store Supervisor) and management to ensure operational efficiency and transparency.

Qualification:

• Bachelor's degree in Business Administration, HR Management, Accounting, or any related course (or equivalent work experience).
• At least 1-2 years of experience in administrative support (preferably in food service, retail, or small-micro business). Fresh graduates are welcome to apply.
• Basic understanding of basic HR practices such as documentation, financial recording (payroll), timekeeping, and basic financial tasks such as sales reconciliation and sales monitoring coordinated with the Store Supervisor.
• Proficient in Microsoft Office specifically in Excel or Google Sheet; knowledge of POS systems is an advantage, but not required.
• Highly organized, trustworthy, and able to work independently.
• Strong communication and interpersonal skills and have people management traits.

Work Arrangement:

• Amenable to work within Manila
• Onsite with 6-days work schedule