Admin Officer - Urgent

IS PROFESSIONAL SERVICES OPC; Philippines; On-site; PHP 360,000 - 540,000; Full time

Job summary

IS PROFESSIONAL SERVICES OPC in Makati City is seeking an experienced Administrative Manager to oversee government permits, banking requirements, purchasing, and cross-department coordination.

The on-site role requires strong organizational and multitasking skills, with the ability to work independently while collaborating with multiple teams in a fast-paced environment.

This position offers an opportunity to contribute to efficient office operations and ensure compliance across functions.

Qualifications

• Bachelor’s degree in Business Administration, Management, or a related field.
• 2+ years of administrative management experience.
• Strong knowledge of government permits, compliance, and banking requirements.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Proficiency in MS Office and office software.
• Ability to work independently and across departments.
• Willing to work on-site in Makati City.
• Familiarity with BPO or Australian clients is an advantage.
• Flexible and resourceful in a fast-paced environment.

Responsibilities

• Process Government Permits & Clearances: handle applications, renewals, and ensure compliance.
• Manage Bank-Related Requirements: prepare, submit banking documents, coordinate with institutions.
• Purchasing & Canvassing: source suppliers, request/compare quotes, negotiate pricing.
• Cross-Department Administrative Support: assist multiple departments, manage priorities.
• Event & Travel Coordination: plan company events and travel arrangements.
• General Administrative Management: oversee daily office operations and records.

Skills

Communication

Organization

Multitasking

MS Office

Cross-functional

Education

Bachelor’s degree in Business Administration/Management

Job description

Key Responsibilities:

• Process Government Permits & Clearances Handle applications, renewals, and ensure compliance with all government-related requirements and documentation.
• Manage Bank-Related Requirements Prepare, complete, and submit banking documents and coordinate with financial institutions for timely processing.
• Purchasing & Canvassing Source and evaluate suppliers, request and compare quotations, negotiate pricing, and manage purchasing activities efficiently.
• Cross-Department Administrative Support Provide support across various departments and effectively manage multiple tasks and priorities at the same time.
• Event & Travel Coordination Plan and organize company social events, meetings, and travel arrangements for staff or management.
• General Administrative Management Oversee daily office operations, maintain office supplies, manage files and records, and ensure a professional and organized work environment.

Qualifications:

• Bachelor’s degree in Business Administration, Management, or related field
• 2+ years experience in administrative management or a similar role
• Strong knowledge of government permits, compliance processes, and banking requirements
• Excellent organizational and multitasking abilities
• Strong communication and interpersonal skills
• Proficiency in MS Office and general office software
• Ability to work independently and collaborate with multiple departments
• Flexible, resourceful, and can thrive in a fast-paced environment
• Experience working in the BPO industry or with an Australian company is an advantage
• Willing to work on-site (Makati City)